BOARD MEETING DATE: November 5, 2004
AGENDA NO. 23

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, October 8, 2004, and reviewed the proposed agenda for the November 5, 2004, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, November 12, at 9:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

S. Roy Wilson, Vice Chair
Administrative Committee

Attendance: Present (via videoteleconference) were Committee Chair William Burke and Vice Chair Roy Wilson. Absent were Committee members Jane Carney, Beatrice LaPisto-Kirtley, and Ronald Loveridge.

ACTION/DISCUSSION ITEMS:

1. Board Members’ Concerns: None.
    
2. Chairman’s Report of Approved Travel: Supervisor Wilson stated that William Craycraft is attending the California Fuel Cell Stationary Collaboration meeting to be held in Sacramento on October 27, 2004.
    
3. Approval of Compensation for Board Member Assistant(s): None.
    
4. Report of Approved Out-of-Country Travel: Supervisor Wilson stated that Anupom Ganguli, Public Advisor, was invited to participate in a workshop sponsored and paid by the Korean Ministry of Environment and Congress regarding mitigating air pollution in Seoul, Korea's metropolitan area, on November 1-6, 2004. Dr. Wallerstein mentioned that the conference date has been revised. This item will be brought forward to next month's meeting and another staff member will be requested to attend.
    
5. Approval of Discretionary Program Stakeholders Workgroup Members: Rick Pearce stated that at last month's Administrative Committee meeting, a list of members was approved for the Discretionary Program Stakeholders Workgroup. This action is to include an additional member, Dee Allen, representative of the City of Los Angeles, to the Workgroup. Dr. Wallerstein recommended Dr. Burke be authorized to approve future members so as not to continually return to the Committee to revise the membership. Supervisor Wilson stated that it was appropriate to bring this item for the Board's approval, including the amendment to the procedure for appointments. (Attached is a list of members.) Less than a quorum was present for the discussion of this item; those Committee members who were present communicated their concurrence.
    
6. Approval of Permit Streamlining Task Force Members: Dr. Wallerstein stated a list of names was provided, separately from the agenda, of the participants on the task force and read the list of names. He recommended Dr. Burke be authorized to approve replacement members in case they are not available or if they may have an alternate staff member attend the meeting in case they have a conflict. (Attached is a list of members.) Less than a quorum was present for the discussion of this item; those Committee members who were present communicated their concurrence.

NOVEMBER AGENDA ITEMS:

7. Establish List of Prequalified Vendors to Provide Library Services and Supplies: Dr. Wallerstein stated that since Jane Carney and Bea LaPisto-Kirtley had questions concerning this item, this proposal should be postponed until next month. Until a vendor's list is approved by the Board, Information Management will follow AQMD's approved Procurement Policy in obtaining services and supplies for the Library. Supervisor Wilson suggested this item be postponed until the Committee members previously mentioned are present. Less than a quorum was present for the discussion of this item; those Committee members who were present communicated their concurrence.
    
8. Establish Board Meeting Schedule for Calendar Year 2005: Supervisor Wilson stated that there was mention made earlier in the meeting regarding not holding a Board meeting in the month of August (with no Committee or Advisory Group meetings, as well). Dr. Wallerstein commented that the agency's workload could accommodate this adjustment without loss of efficiency. Dr. Burke requested staff review the schedule as it relates to Coastal Commission meetings with AQMD's meetings so that he will be able to attend. Dr. Wallerstein stated that this had been done. Dr. Wallerstein suggested forwarding the revised Board schedule—with elimination of the August meeting--to the Board members for their review and approval. Less than a quorum was present for the discussion of this item; those Committee members who were present communicated their concurrence.
    
9. Appropriate Funds from the Undesignated Fund Balance to Augment Positions and Expenditure Accounts in FY 2004-05 Budget: Dr. Wallerstein stated that this item had been reviewed by the Personnel Committee and has been modified to reflect the Committee's recommendations. Dr. Wallerstein stated that, when the budget was approved in June, he indicated to the Board that part of the anticipated $8.25 million settlement would be used to restore positions that had been cut. Noting that the agency was beginning to experience stress cracks as a result of trying to accomplish the amount of work while maintaining the quality the Board has come to expect, Dr. Wallerstein recommended adding 19 positions to the budget. In identifying positions to be added, the Board's direction has been taken into consideration and the added positions include permit processing engineers, inspectors, rule writers, and other highly needed positions, at a total cost for the 2004-05 fiscal-year of $944,208. Dr. Wallerstein added that, even with these added positions, the agency is still downsizing by 25 positions compared to last fiscal year. Less than a quorum was present for the discussion of this item; those Committee members who were present communicated their concurrence.
    
10. Execute Contract for Biennial Audit of Motor Vehicle Registration Revenues for FYs 2001-02 and 2002-03: Rick Pearce, Chief Financial Officer, stated that AQMD is required by state law to select a CPA firm to audit the agency's AB2766 Motor Vehicle Registration Program. Staff went through the process and is recommending Thompson, Cobb, Bazilio & Associates, PC to perform the audit, for an amount not to exceed $77,550. Dr. Burke asked how large the firm was, and Mr. Pearce answered that he believes they have offices located in Washington DC and Los Angeles and that they are a designated small business firm. Less than a quorum was present for the discussion of this item; those Committee members who were present communicated their concurrence.
     
11. Execute Contract to Conduct Survey and Prepare Guidance Document for Appropriate School Site Selection: Jean Ospital, Health Effects Officer, stated that school siting is currently an issue regarding children's exposure to unhealthful emissions. To address this issue, a voluntary guidance document will be prepared to assist schools in selecting appropriately health-protective school sites. Staff proposed an RFP, approved by the Board in July, to develop such a document to survey the schools within the AQMD region as related to new school construction and to develop the document with school officials' input and review. Six responses to the RFP were received. Dr. Wallerstein stated that the panel reviewing the responses included two school district personnel, one from LAUSD whose position is related to health and safety. Less than a quorum was present for the discussion of this item; those Committee members who were present communicated their concurrence with staff's recommendation to approve a contract with ICF Consulting in an amount not to exceed $70,441, to prepare the guidance document.
     
12. Execute Contract for Lubricant and Rust Inhibitor Study: Laki Tisopulos, Asst DEO/Planning, Rule Development, & Area Sources, stated that U.S. EPA and AQMD contracting with IRTA (Institute for Research and Technical Assistance to initiate a study to research and identify an emission inventory for rust inhibitors and lubricants; the contractor will work with eight different companies to convert to low-VOC alternatives. Successful results could lead to rule development in the next phase. This proposal totals $105,000 with $79,986 awarded by EPA that the Board recognized and appropriated at the September meeting, and AQMD providing $25,000. Less than a quorum was present for the discussion of this item; those Committee members who were present communicated their concurrence.
     
13. Ethnic Community Advisory Group Minutes for August 11, 2004: Attached for information are the Ethnic Community Advisory Group minutes for the August 11, 2004 meeting.
     
14. Local Government & Small Business Assistance Advisory Group Minutes for August 13, 2004: Attached for information are the Local Government & Small Business Assistance Advisory Group (LG&SBA) minutes for the August 13, 2004, meeting.
     
15. Review November 5, 2004, Governing Board Agenda: Dr. Wallerstein mentioned that there are no public hearings scheduled at this meeting, but he recommended the agenda be revised to include a report related to the current ozone season. An item being presented relates to a White Paper on Rule 1401.1 (Requirements for New and Relocated Facilities Near Schools) where a brief presentation will be made to inform the Board of upcoming rulemaking.
     
16. Other Business: None.
     
17. Public Comment: John Billheimer, EnviroRealty, stated that he wanted to bring up the various sizes of particles in sand and gravel operations as it relates to Rule 1157—Aggregate and Related Operations--and PM₁₀ as related to health effects.

Meeting adjourned at 9:35 a.m.

Attachments

1. Stakeholders Working Group Roster 2004
2. Permit Streamlining Task Force Membership Roster 2004
3. Ethnic Community Advisory Group Minutes for August 11, 2004
4. Local Government & Small Business Assistance Advisory Group Minutes for August 13, 2004

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