BOARD MEETING DATE: October 1, 2004
AGENDA NO. 18
FY 2003-04 Contract Activity
SYNOPSIS:
The attached report lists the number of contracts let during FY 2003-04, the respective dollar amounts, award type, and the authorized contract signatory for the AQMD. This report includes the data provided in the March 2004 report covering contract activity for the first six months of FY 2003-04.
COMMITTEE:
Not Applicable
RECOMMENDED ACTION:
Receive and file.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
Since FY 1995-96, staff has provided semi-annual reports to the Governing Board on contract activity. This report identifies four categories of contract awards: 1) New Awards – new contracts for professional services and research projects; 2) Other – air monitoring station leases, Board Assistant agreements, revenue contracts from other agencies, or miscellaneous lease agreements that generate revenue, e.g., lease of AQMD space; 3) Sponsorships – contracts funding public events and technical conferences which provide air quality benefits; 4) Amendments – modifications to existing contracts usually reflecting changes in the project scope and/or schedule. The report further specifies under New Awards, which contracts were awarded competitively and which were awarded on a sole-source basis. Within each of the four categories, the level of approval (Board or Executive Officer) is indicated.
Summary
Of the 444 contracts and amendments issued during this period New Awards accounted for 204, Other accounted for 28, Sponsorships accounted for 23, and Amendments accounted for 189. The total value for New Awards was $41,608,232. Of this amount $33,857,034 or 81% was awarded through the competitive process. The total value of all contracts and amendments for this period was $51,332,340 with 242 contracts and amendments totaling $49,587,271 approved by the Board and 202 contracts and amendments totaling $1,745,069 approved by the Executive Officer. Of this latter amount $411,922 representing 20 contracts/amendments was for Board Member Assistant contracts as approved by the Board’s Administrative Committee; $182,295 representing 6 contracts was competitively bid; $482,900 representing 23 contracts was sole sourced in the areas of litigation/legal services ($227,000), CEQA Analysis ($50,000), and miscellaneous ($205,900); $120,043 representing 9 contracts was for air monitoring leases; $194,362 representing 23 contracts was for sponsorships in advanced technologies and community and business outreach; and $353,546 representing 121 contracts was for contract modifications for extensions of time or additional budgeted services from previously approved vendors. Contract terminations during this period de-obligated a total of $529,518.
Contract Activity Report for the period July 1, 2003 through June 30, 2004
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