BOARD MEETING DATE: October 1, 2004
AGENDA NO. 21

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, September 10, 2004, and reviewed the proposed agenda for the October 1, 2004, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, October 8, at 9:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Supervisor Roy Wilson, Vice Chair
Administrative Committee

Attendance: Present (via teleconference) were Committee Vice Chair Roy Wilson and Member Beatrice LaPisto-Kirtley. Present at AQMD were Members Jane Carney and Ronald Loveridge. Absent was Committee Chair William Burke.

ACTION/DISCUSSION ITEMS:

1. Board Members’ Concerns: None.
    
2. Chairman’s Report of Approved Travel: None.
    
3. Approval of Compensation for Board Member Assistant(s): None.
    
4. Report of Approved Out-of-Country Travel: Barry Wallerstein, Executive Officer, reported that Board member Beatrice LaPisto-Kirtley will be meeting with Swiss EPA and occupational health authorities to tour facilities regarding diesel particulate filter systems on September 24-October 8 in Bern and Zurich, Switzerland; and staff member Marty Kay will be attending the 2004 International Gas Research Conference related to NOx reduction, gas quality, LNG and distributed generation on November 1-4 in Vancouver, BC.
    
5. Approval of Stakeholder Working Group (Working Group) Members: Dr. Wallerstein stated that at the Board's budget adoption, staff was requested to review agency-wide discretionary programs and to set up a stakeholders group to provide recommendations to the Board as part of the upcoming process in January as to which programs should be enhanced, remain the same, or be diminished. The Stakeholders Working Group consists of individuals from the four counties in the region who have assisted AQMD in the budget process previously. Supervisor Wilson recommended Dr. Emily Nelson from the Coachella Valley in Riverside County as part of the working group and Ms. LaPisto-Kirtley suggested someone from LAUSD participate, especially as related to moneys contributed for natural gas school buses. Ms. LaPisto-Kirtley asked if the budget will be reduced or augmented, and Dr. Wallerstein replied that some areas may be trimmed with others being increased based on the program with the overall balance remaining the same. Jane Carney requested the list of discretionary programs to be reviewed. Motion by Carney; seconded by LaPisto-Kirtley, and passed by the Committee.

OCTOBER AGENDA ITEMS:

6. Establish List of Prequalified Legal Counsel to Represent AQMD in General Liability Matters: Kurt Wiese, Principal Deputy District Counsel, stated this item is to establish a list of law firms that specialize in general liability matters, principally vehicle liability. Motion by LaPisto-Kirtley; seconded by Carney, and passed by the Committee.
    
7. Recognize, Appropriate and Reallocate Funds for PAMS and PM2.5 Programs, and National Air Toxics Programs: Henry Hogo, Assistant DEO/Science & Technology Advancement, reported that this is an annual request to recognize funding from EPA for PAMS and PM2.5 programs and an additional grant to conduct a study to complement the MATES III Program, which is part of U.S. EPA's National Air Toxics Program. The study will be reviewing the emissions from regional and municipal airports, the Sun Valley area, and chrome plating facilities. Staff is requesting the Board to recognize $120,000 for its 12^th year PAMS program and $1.247 million for the 13^th year PAMS on-going program. Motion by LaPisto-Kirtley; seconded by Carney, and passed by the Committee.
    
8. Amend Contracts to Provide Short- and Long-Term Systems Development and Support Services: Chris Marlia, Assistant DEO/Information Management, explained that this item was to add funds for software development level of effort contracts to modify systems to be enhanced for business processes, rule activity, or legal decisions. The total funding amount is $285,000 for the three contracts. Motion by Carney; seconded by LaPisto-Kirtley, and passed by the Committee.
    
9. Establish List of Prequalified Vendors to Provide Library Services and Supplies: Mr. Marlia stated this item was postponed from last month's Administrative Committee meeting and is to establish a vendor list for library services and supplies. Dr. Wallerstein stated this item will be reviewed with the other discretionary programs related to the budget. Mr. Marlia explained that the majority of the money allocated for this item is for the cost of material obtained. This item was postponed to the October 8 Administrative Committee to ensure that Hiawatha Norris, Librarian, is available to answer questions presented.

Ronald Loveridge arrived at 9:53 a.m.

10. Annual Report on Implementation of 2003-04 Environmental Justice Enhancements and Proposed 2004-05 Workplan: Pom Pom Ganguli, Public Advisor, stated this report has been reviewed by Ethnic Community Advisory Group, Local Government & Small Business Advisory Group, and Home Rule Advisory Group with their comments incorporated. Dr. Ganguli reviewed the Proposed Environmental Justice Enhancements for FY 2004-05 (Attachment 2) in detail while the Committee members provided their input to each item. Motion by Loveridge; seconded by Carney, and passed by the Committee.
     
11. Ethnic Community Advisory Group Minutes for July 21, 2004 and Approval of New Memberships in ECAG: Attached for information are the Ethnic Community Advisory Group minutes for the July 21, 2004 meeting. Dr. Ganguli stated that approval is being requested for four new individuals to be appointed to ECAG, to fill available vacancies. Motion by Carney; seconded by LaPisto-Kirtley, and passed by the Committee.
     
12. Local Government & Small Business Assistance Advisory Group Minutes for July 16, 2004: Attached for information are the Local Government & Small Business Assistance Advisory Group (LG&SBA) minutes for the July 16, 2004, meeting.
     
13. Report of RFPs and RFQs Scheduled for Release in October: Rick Pearce, Chief Financial Officer, reported one RFP – Privatization of Portions of the Annual Emissions Report – is scheduled for release in October. Motion by Carney; seconded by LaPisto-Kirtley.
     
14. Review October 1, 2004, Governing Board Agenda: Dr. Wallerstein mentioned that the Informational Hearing and White Paper for Proposed Amendments to RECLAIM were part of an effort underway to fulfill an AQMP control measure to seek further reductions from the RECLAIM universe and to comply with the state law requirements. The informational hearing is to seek the Board's general input on the White Paper and any additional issues to be addressed in the rule development process. Supervisor Wilson asked if there will be substantial testimony on this issue, and Dr. Wallerstein responded in the affirmative.
     
15. Other Business: Ronald Loveridge stated that he attended an event on September 9 at Fleetwood located in Riverside where they have built a $15 million state-of-the-art painting facility, which has also brought in additional jobs to the basin. He appreciated staff's assistance in working together with Fleetwood on their facility and in supporting balanced economic and environmental success in the South Coast Basin.
     
16. Public Comment: None.

Meeting adjourned at 10:14 a.m.

Attachments

1. Ethnic Community Advisory Group Minutes for June 9, 2004
2. Local Government & Small Business Assistance Advisory Group Minutes for June 11, 2004

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