BOARD MEETING DATE: April 1, 2005
AGENDA NO. 18

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, March 11, 2005, and reviewed the proposed agenda for the April 1, 2005, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, April 8, 2005, at 9:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

S. Roy Wilson, Vice Chair
Administrative Committee

Attendance: Present were Committee Vice Chair Roy Wilson and Member Beatrice LaPisto-Kirtley (via videoteleconference). Present at AQMD was Member Jane Carney. Committee Chair William Burke and Committee Member Ronald Loveridge were absent.

ACTION/DISCUSSION ITEMS:

1. Board Members’ Concerns: None.
    
2. Chairman’s Report of Approved Travel: Dr. Wallerstein stated that Cynthia Verdugo-Peralta will be traveling to Washington, DC on March 28-31, 2005, to attend the National Hydrogen Association's Second Annual Financing Forum; and to Sacramento, CA on April 25-27, 2005, to attend the California Fuel Cell Partnership Steering meeting.
    
3. Approval of Compensation for Board Member Assistant(s): Board Member Miguel Pulido has requested assistance from Brett Franklin as a Board Consultant effective today. Moved by Carney; seconded by LaPisto-Kirtley, unanimously approved.
    
4. Report of Approved Out-of-Country Travel: Dr. Wallerstein stated that Cynthia Verdugo-Peralta will be traveling to Monte Carlo, Monaco on April 2-11, 2005, to attend the EVS21 Conference, a symposium on battery, hybrid, and fuel cell electric vehicles. Ms. LaPisto-Kirtley asked how long the actual conference was, and Dr. Wallerstein explained that AQMD will pay for the actual costs of travel and attending the conference only.

APRIL AGENDA ITEMS:

5. Reallocate Funds for U.S. EPA National Air Toxics Monitoring Program and Issue Sole-Source RFQs: Dr. Wallerstein stated that this item will be reviewed at the March 25, 2005 Technology Committee meeting.
    
6. Renew Contracts for Media Relations Services: Dr. Wallerstein stated that this item was to approve a contract for an additional year for Valencia, Peréz and Echeveste in an amount not to exceed $168,343. Ms. LaPisto-Kirtley asked if the amount included a 3% cost-of-living adjustment, and Dr. Wallerstein answered affirmatively. Ms. LaPisto-Kirtley suggested that the contract be approved without the 3% increase. Moved by Carney; seconded by LaPisto-Kirtley, unanimously approved.
    
7. Amend Printing Equipment Lease: Eudora Tharp, Assistant DEO/
   Administrative & Human Resources, commented that the current lease with Xerox expires April 30, 2005. This action is to extend the term of the lease for an additional six months to permit staff to pursue opportunities for combining the lease of both print shop equipment and walk-up floor copiers into a single agreement. Moved by Carney; seconded by LaPisto-Kirtley, unanimously approved.
    
8. Execute Contract to Purchase Mini Computer Hardware/Software Maintenance and Support Services: Chris Marlia, Assistant DEO/Information Management, explained that an RFP was issued on January 7, 2005, to select a vendor capable of providing the most cost effective hardware/software maintenance and support services for mini computers. Staff is requesting approval for the highest-ranked bidder, Hewlett Packard Company, to purchase mini computer hardware/software maintenance and support services amounting to $180,500. Moved by Carney; seconded by LaPisto-Kirtley, unanimously approved.

The videoteleconference connection was disrupted from 9:37 – 9:44 a.m. Once the connection was resumed, Dr. Wallerstein requested that the following items, along with the Board agenda, be approved. Moved by LaPisto-Kirtley; seconded by Carney.

9. Report of RFPs and RFQs Scheduled for Release in April.
    
10. Ethnic Community Advisory Group Minutes for January 12, 2005: Attached for information are the Ethnic Community Advisory Group minutes for the January 12, 2005, meeting.
     
11. Local Government & Small Business Assistance Advisory Group Minutes for January 14, 2005: Attached for information are the Local Government & Small Business Assistance Advisory Group (LG&SBA) minutes for the January 14, 2005, meeting.
     
12. Review April 1, 2005, Governing Board Agenda.
     
13. Other Business: Ms. LaPisto-Kirtley requested staff to look into the concept of PM emission limits based on particle size versus mass, and to present the staff report at the next Administrative Committee meeting.
     
14. Public Comment: None.

Meeting adjourned at 9:48 a.m.

Attachments

1. Ethnic Community Advisory Group Minutes for January 12, 2005
2. Local Government & Small Business Assistance Advisory Group Minutes for January 14, 2005

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