BOARD MEETING DATE: June 3, 2005
AGENDA NO. 29

REPORT:

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, May 13, 2005, and reviewed the proposed agenda for the June 3, 2005, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, June 10, 2005, at 9:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

S. Roy Wilson, Vice Chair
Administrative Committee

Attendance: Present were Committee Vice Chair Roy Wilson and Beatrice LaPisto-Kirtley (via videoteleconference). Present at AQMD was Jane Carney. Committee Chair William Burke and Ronald Loveridge were absent.

ACTION/DISCUSSION ITEMS:

  1. Board Members’ Concerns: The Committee Members wished Dr. Burke a happy birthday.
     
  2. Chairman’s Report of Approved Travel: Dr. Wallerstein stated that Beatrice LaPisto-Kirtley attended hearings of air quality bills in Sacramento, CA on April 25 and will do the same on May 24-30 in Washington, DC; and Cynthia Verdugo-Peralta will be attending the 2005 Annual Conference for National Association of State Fire Marshals in Reno, NV on July 7-10 regarding hydrogen fueling infrastructure.
     
  3. Approval of Compensation for Board Member Assistant(s): Board Member Ronald Loveridge has requested assistance from Maureen Kane on CARB-related issues and Beatrice LaPisto-Kirtley from Shelly Bullard as Board Consultants effective today. Also, Board Members submitted proposals for their existing Board Assistants/Consultants for FY 2005-06. Moved by LaPisto-Kirtley; seconded by Carney; unanimously approved.
     
  4. Report of Approved Out-of-Country Travel: Henry Hogo is attending the 2005 Environment and Energy Conference in Toronto, Canada on May 24-27, 2005. The organizer is paying for Mr. Hogo's travel, hotel, and conference costs.
     
  5. Report on Environmental Justice Initiative II-3 "Web Casting District Meetings:" Chris Marlia, Assistant DEO/Information Management, stated that this item was brought forth as an initiative in the annual environmental justice work plan, which asked to assess the feasibility of web casting Board meetings. An assessment was made on current AQMD capabilities and to advise the Committee Members on the cost prior to implementing it on a limited-basis.
     
    Mark Henninger, Information Technology Manager, made a presentation on the current capabilities and equipment available for web casting of Governing Board meetings where 20 individuals may link via broadband and 100 individuals may link via dial-up concurrently. In expanding the Internet connection to allow 40 additional users, the cost associated would be approximately $1,000 per month, and would entail negotiating a new service contract over a one-year period. Dr. Wallerstein requested staff to research CARB's web casting of their Board meetings prior to going forth with this item. Ms. Carney stated she was not sure it was an environmental justice issue, but requested to first determine if it increases meaningful access for individuals and what benefit AQMD or the public will receive. Dr. Ganguli stated that the environmental justice groups thought this item would be a convenience for them in attending the Board meetings. It was recommended this item will be agendized on the June 3 Board agenda as a pilot program to determine the cost. Moved by Carney; seconded by LaPisto-Kirtley; unanimously approved.

JUNE AGENDA ITEMS:

  1. Adopt Executive Officer's FY 2005-06 AQMD Budget and Work Program: Dr. Wallerstein stated that he is proposing a 6% fee increase based on feedback received from the Board Members during the last few weeks as well as budget considerations. Ms. LaPisto-Kirtley asked about the portion of the budget being used for retirement costs for employees, and Dr. Wallerstein stated that retirement funds are a large component in the budget, but in the upcoming contract negotiations the agency will ask the employees to assume a greater contribution share. Moved by LaPisto-Kirtley; seconded by Carney; unanimously approved.
     
  2. Amend Regulation III – Fees: Laki Tisopulos, Assistant DEO/Planning, Rule Development & Area Sources, commented that this item is tied with the Budget, which was discussed during the Special Meeting of the Governing Board with no additional issues to be discussed. Moved by Carney; seconded by Wilson; unanimously approved.
     
  3. Appropriate Funds from Designation for Litigation and Enforcement and Authorize Amending Existing Contracts to Appropriate Such Funds: Kurt Wiese, District Counsel, stated that notable successes have been achieved using outside counsel. Litigated issues have been related to fleet rules, adoption of Rule 1157, the approval of a power plant in Riverside, WSPA challenge of the Board's adoption of Rule 1105.1, and Conoco-Phillips refinery process modifications. Staff is requesting $300,000 to continue outside legal services to assist in addressing these issues. Ms. LaPisto-Kirtley expressed her support that the moneys won in litigation by the environmentalists be used for the community that is being impacted and to publicize where the money will be spent. Motion by Carney; seconded by LaPisto-Kirtley; unanimously approved.
     
  4. Approve Transfer of Funds for Purchase of Modeling Computer Workstations: Elaine Chang, DEO/Planning, Rule Development & Area Sources, stated that staff is requesting approval to purchase two additional workstations for the upcoming AQMP and MATES III modeling efforts, to more efficiently handle data. Moved by LaPisto-Kirtley; seconded by Carney; unanimously approved.
     
  5. Execute Contract to Purchase Sulfur Dioxide Analyzers for Ambient Air Monitoring Network: Henry Hogo, Assistant DEO/Technology Advancement, stated that staff is requesting approval of a contract in the amount of $49,584 to purchase eight sulfur dioxide analyzers for an air monitoring network to replace the seven existing analyzers which are 15 years old. The eighth analyzer will serve as backup should any of the seven are out of operation. Moved by Carney; seconded by LaPisto-Kirtley; unanimously approved.
     
  6. Execute Contract to Purchase Off-site Storage Devices: Chris Marlia, Assistant DEO/Information Management, stated staff is requesting to execute a purchase order for off-site storage for an annual cost of $62,600 with Iron Mountain, the only bidder responding. Ms. LaPisto-Kirtley asked if there is storage space available at headquarters in order to lower costs of storage. Mr. Marlia answered that according to the current Records Retention Policy, hopefully, within the next few years files at off-site storage will be copied electronically so as the large volume of paper may be destroyed, thereby reducing the costs necessary for storage. Ms. LaPisto-Kirtley asked if the computer tapes may also be stored at AQMD, and Mr. Marlia answered that for security reasons, it is necessary to store computer tapes off-site in order to recover from potential disasters. Moved by Carney; seconded by LaPisto-Kirtley; unanimously approved.
     
  7. Establish List of Prequalified Vendors to Provide Printing Services: Eudora Tharp, Assistant DEO/Administrative & Human Resources, stated that this is a routine item requesting approval of a vendor list that can be used as needed for the next three-year period to solicit bids for outside printing jobs. Moved by LaPisto-Kirtley; seconded by Carney; unanimously approved.
     
  8. Establish List of Prequalified Providers of Temporary Employment Services: Ms. Tharp stated that this is a routine item requesting approval of a vendor list that can be used as needed for the next three-year period to obtain temporary employment services. Moved by LaPisto-Kirtley; seconded by Carney; unanimously approved.
     
  9. Report of RFPs and RFQs Scheduled for Release in June: Cheryl Wade, Financial Services Manager, stated that one item – Contractor to Provide Technical Support for AQMD Upper Air Meteorological Monitoring Network – for release. Moved by LaPisto-Kirtley; seconded by Carney; unanimously approved.
     
  10. Recommendation to Add Two Members to the Environmental Justice Advisory Group: Pom Pom Ganguli, Public Advisor, stated that two new members were being recommended for approval – Sylvia Betancourt and Dee Allen. Dr. Wallerstein stated that Cynthia Verdugo-Peralta is requesting staff to add additional environmental justice group members to this advisory group. Moved by Carney; Seconded by LaPisto-Kirtley; unanimously approved.
     
  11. Ethnic Community Advisory Group Minutes for March 9, 2005: Attached for information are the Ethnic Community Advisory Group minutes for the March 9, 2005, meeting.
     
  12. Review June 3, 2005, Governing Board Agenda: Dr. Wallerstein commented that the principal items going to the June 3 Board meeting are approval of the Budget and Regulation III fee adjustments and three rules being modified to implement SB 700 (regarding agricultural sources being subject to emission controls).
     
  13. Other Business: None.
     
  14. Public Comment: Rita Loof, Radtech, requested staff look into using low-VOC inks as it relates to printing services.

Meeting adjourned at 9:49 a.m.

Attachment

Ethnic Community Advisory Group Minutes for March 9, 2005

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