BOARD MEETING DATE: March 4, 2005
AGENDA NO. 19
FY 2004-05 Contract Activity
SYNOPSIS:
The attached report lists the number of contracts let during the first six months of FY 2004-05, the respective dollar amounts, award type, and the authorized contract signatory for the AQMD.
COMMITTEE:
Not Applicable
RECOMMENDED ACTION:
Receive and file.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
Since FY 1995-96, staff has provided semi-annual reports to the Governing Board on contract activity. This report identifies five categories of contract awards: 1) New Awards – new contracts for professional services and research projects; 2) Other – air monitoring station leases, Board Assistant agreements, revenue contracts from other agencies, or miscellaneous lease agreements that generate revenue, e.g., lease of AQMD space; 3) Sponsorships – contracts funding public events and technical conferences which provide air quality benefits; 4) Contract Modifications – modifications to existing contracts usually reflecting changes in the project scope and/or schedule; 5) Terminated Contracts – Partial Work Performed – modifications to contracts to reflect termination of a portion of work which result in de-obligation of contract funding. The report further specifies under New Awards, which contracts were awarded competitively and which were awarded on a sole-source basis. Within each of the first four categories, the level of approval (Board or Executive Officer) is indicated.
Summary
Of the 202 contracts and contract modifications issued during this period New Awards accounted for 69, Other accounted for 27, Sponsorships accounted for 14, and Contract Modifications accounted for 92. The total value for new awards was $19,818,984. Of this amount, $18,451,535, or 93%, was awarded through the competitive process. The total value of all contracts and contract modifications for this period was $21,938,622, with 92 contracts and contract modifications totaling $21,166,241 approved by the Board and 107 contracts and contract modifications totaling $772,381 approved by the Executive Officer (which does not include de-obligation of funds for terminated contracts as listed on page 14 of the attached report). Of this latter amount, $423,958, representing 15 contracts/contract modifications, was for Board Member Assistant contracts as approved by the Board’s Administrative Committee; and $141,124, representing 64 contracts, was for contract modifications for extensions of time or additional budgeted services from previously approved vendors. Three Contract terminations during this period de-obligated a total of $480,447.
Contract Activity Report for the period July 1, 2004 through December 31, 2004
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