BOARD MEETING DATE: October 7, 2005
AGENDA NO. 10

Revise Procurement Policy and Procedure

SYNOPSIS:

This action is to revise the AQMD’s Procurement Policy and Procedure to award additional points to bidders who commit to deliver supplies and materials to AQMD during off-peak traffic hours.

COMMITTEE:

Administrative, September 9, 2005, Recommended for Approval

RECOMMENDED ACTIONS:

Adopt the revised Procurement Policy and Procedure.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

The AQMD’s Procurement Policy and Procedure, adopted January 9, 1998 and last amended April 2, 2004, provides that additional points may be awarded to bidders as follows:

Small Business or Small Business Joint Venture	10
DVBE or DVBE Joint Venture	10
Use of DVBE or Small Business Subcontractors	10
Local Business (Non-EPA Funded Projects)	7
Low Emission Vehicle Business	5

Supervisor Antonovich has suggested that additional points be given to bidders who commit to deliver supplies and materials to AQMD during off-peak traffic hours to reduce vehicle idling and associated emissions.

Proposal

It is recommended that the AQMD’s Procurement Policy and Procedure, Sections III and VIII, be amended to reflect the award of two (2) additional points for a RFP to a Bidder who commits in their proposal that supplies or materials delivered to the AQMD will be delivered during off-peak traffic hours, defined as between 10AM and 3PM. Similarly, for a RFQ, an Off-Peak Hours Delivery Business will be granted a preference equal to two (2) percent of the lowest cost responsive bid. Such commitment would also be contained in the AQMD purchase order or contract.

Resource Impacts

None

Attachments (DOC* 119kb)

Revised Procurement Policy and Procedure

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