BOARD MEETING DATE: October 7, 2005
AGENDA NO. 18

Report of RFPs and RFQs Scheduled for Release in October

SYNOPSIS:

This report summarizes the RFPs and RFQs for budgeted services over $50,000 scheduled to be released for advertisement for the month of October.

COMMITTEE:

Administrative, September 9, 2005, Recommended for Approval

RECOMMENDED ACTION:

Receive and file.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

At its April 9, 1999 meeting, the Board approved a revised Procurement Policy and Procedure. Under the revised policy, RFPs and RFQs for budgeted items over $50,000, which follow the standard evaluation criteria, no longer require individual Board approval. However, a monthly report of all RFPs and RFQs over $50,000 is included as part of the Board agenda package and the Board may, if desired, take individual action on any item. The report provides the title and synopsis of the RFP or RFQ, the budgeted funds available, the release date, the closing date, the type of evaluation method, and the AQMD contact.

Outreach

In accordance with AQMD’s Procurement Policy and Procedure, a public notice advertising the RFP/RFQ and inviting bids will be published in the following publications:
 

1.	Antelope Valley Press	11.	La Opinion	21.	Rafu Shimpo
2.	Black Voice News	12.	La Prensa Hispana	22.	San Bernardino Sun
3.	Chinese Daily News	13.	La Voz Publications	23.	State of California Contracts
4.	Desert Sun	14.	Los Angeles Daily News		Register
5.	Eastern Group Publications	15.	Los Angeles Sentinel	24.	The Daily Breeze
6.	El Chicano	16.	Los Angeles Times	25.	The Excelsior
7.	El Informador	17.	Orange County Register	26.	The Signal
8.	Inland Empire Hispanic News	18.	Philippine News	27.	Wave Community Newspapers
9.	Inland Valley Daily Bulletin	19.	Precinct Reporter
10.	Korea Central Daily	20.	Press Enterprise

Additionally, potential bidders may be notified utilizing the Los Angeles County MTA Directory of Certified Firms, the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; and AQMD’s own electronic listing of certified minority vendors. Notice of the RFP/RFQ will be mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations, and placed on the Internet at AQMD’s Web site (http://www.aqmd.gov where it can be viewed by making menu selections "Inside AQMD"/"Employment and Business Opportunities"/"Business Opportunities" or by going directly to http://www.aqmd.gov/rfp/index.html). Information is also available on AQMD’s bidder’s 24-hour telephone message line (909) 396-2724.

Proposal Evaluation

Proposals received will be evaluated by applicable diverse panels of technically qualified individuals familiar with the subject matter of the project or equipment and may include outside public sector or academic community expertise.

Attachment

Report of RFPs and RFQs Scheduled for Release in October

October 7, 2005 Board Meeting
Report on RFPs and RFQs Scheduled for Release in October
 

STANDARDIZED SERVICES

NONE.

RESEARCH AND DEVELOPMENT OR SPECIAL TECHNICAL EXPERTISE
 

RFP #P2006-08	Issue RFP for Independent Audit Services	PEARCE/2828
	A financial audit of the AQMD is annually performed in compliance with the Government Code and Single Audit Act of 1996. This audit is performed by independent Certified Public Accountants, and their reports are addressed to the Governing Board. The contract with the AQMD’s current auditors expired on June 30, 2005. This RFP is for financial audit services for FYs 2006, 2007, and 2008.

REQUESTS FOR QUALIFICATIONS - Prequalified Vendor List
 

RFQ #Q2006-01	Issue Request for Qualifications to Prequalify Vendors for Computer, Network, Printer, Hardware and Software; and Quotations for Desktop Computer Hardware Upgrades	MARLIA/3148
	On June 6, 2003, the Board approved a vendor list for the purchase of personal computer hardware, software, and installation services for a period of two years. The current vendor list expired on June 6, 2005. AQMD operational efficiency is dependent on staff's desktop computer systems, and many software applications (both off-the-shelf and in-house developed applications) are exceeding the capacity of the present desktop systems. New desktop computer systems, with adequate capacity to support current software applications, are needed to replace older desktop systems. These replacements are in accord with AQMD's Information Management Strategic Plan. This action is to issue an RFQQ (Request for Qualifications and Quotations) to competitively develop a new list of vendors for computer, network and printer; hardware and software for a two-year term, and to authorize the purchase of new desktop computer systems. Funds for these purchases ($200,000) made under this prequalified vendor list, and purchase of the desktop computer hardware upgrades ($100,000) are included in the FY 2005-06 Budget.
RFQ #Q2006-02	Issue Request for Qualifications to Prequalify Vendors for Compressed Pure Gases, Blended Gases, and Cryogenic Liquids	HOGO/3184
	Compressed pure gases, blended gases, and cryogenic liquids are used in a wide variety of laboratory analysis and air monitoring instrument calibrations. The laboratory uses compressed and pure gases as carrier gases and purging agents, cryogenic liquids are used to concentrate samples for gas chromatographic analysis, and blended gases for QA/QC. This action is to issue an RFQ to develop a list of prequalified vendors to provide compressed pure gases, blended gases and cryogenic liquids in calendar year 2006 with an option to extend the purchase order to cover calendar year 2007. Sufficient funds for these purchases in FY 2005-06 are included in the FY 2005-06 Budget. Funds for purchases in FY 2006-07 will be included in the FY 2006-07 Budget.

REQUEST FOR QUOTATIONS – Commercial Off the Shelf Equipment

NONE

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