BOARD MEETING DATE: September 9, 2005
AGENDA NO. 20

Report of RFPs and RFQs Scheduled for Release in September

SYNOPSIS:

This report summarizes the RFPs and RFQs for budgeted services over $50,000 scheduled to be released for advertisement for the month of September.

COMMITTEE:

Administrative, July 15, 2005

RECOMMENDED ACTION:

Receive and file.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

At its April 9, 1999 meeting, the Board approved a revised Procurement Policy and Procedure. Under the revised policy, RFPs and RFQs for budgeted items over $50,000, which follow the standard evaluation criteria, no longer require individual Board approval. However, a monthly report of all RFPs and RFQs over $50,000 is included as part of the Board agenda package and the Board may, if desired, take individual action on any item. The report provides the title and synopsis of the RFP or RFQ, the budgeted funds available, the release date, the closing date, the type of evaluation method, and the AQMD contact.

Outreach

In accordance with AQMD’s Procurement Policy and Procedure, a public notice advertising the RFP/RFQ and inviting bids will be published in the following publications:
 

1.	Antelope Valley Press	11.	La Opinion	21.	Rafu Shimpo
2.	Black Voice News	12.	La Prensa Hispana	22.	San Bernardino Sun
3.	Chinese Daily News	13.	La Voz Publications	23.	State of California Contracts
4.	Desert Sun	14.	Los Angeles Daily News		Register
5.	Eastern Group Publications	15.	Los Angeles Sentinel	24.	The Daily Breeze
6.	El Chicano	16.	Los Angeles Times	25.	The Excelsior
7.	El Informador	17.	Orange County Register	26.	The Signal
8.	Inland Empire Hispanic News	18.	Philippine News	27.	Wave Community Newspapers
9.	Inland Valley Daily Bulletin	19.	Precinct Reporter
10.	Korea Central Daily	20.	Press Enterprise

Additionally, potential bidders may be notified utilizing the Los Angeles County MTA Directory of Certified Firms, the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; and AQMD’s own electronic listing of certified minority vendors. Notice of the RFP/RFQ will be mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations, and placed on the Internet at AQMD’s Web site (http://www.aqmd.gov where it can be viewed by making menu selections "Inside AQMD"/"Employment and Business Opportunities"/"Business Opportunities" or by going directly to http://www.aqmd.gov/rfp/index.html). Information is also available on AQMD’s bidder’s 24-hour telephone message line (909) 396-2724.

Proposal Evaluation

Proposals received will be evaluated by applicable diverse panels of technically qualified individuals familiar with the subject matter of the project or equipment and may include outside public sector or academic community expertise.

Attachment

Report of RFPs and RFQs Scheduled for Release in September

September 9, 2005 Board Meeting
Report on RFPs and RFQs Scheduled for Release in September

STANDARDIZED SERVICES
 

RFP #P2006-02	Issue RFP to Obtain Technical and Functional Support for Upgrading PeopleSoft HRMS/Payroll Management System Software	MARLIA/3148
	In 1999, AQMD first migrated from Legacy Systems to PeopleSoft Enterprise Resource Management software for MRMS/Payroll. The software was upgraded to Release 8.3 in 2003. Technical support for Release 8.3 HRMS/Payroll modules will end in November, 2006. This action is to issue an RFP to solicit bids to provide targeted technical and functional support during the upgrade to a more recent release. Funds for these services ($150,000) are included in the FY 2004-05 Budget request.
RFP #P2006-03	Issue RFP to Lease Printing Equipment and Copiers	THARP/3018
	AQMD leases high-volume printing and copying equipment for the print shop and has a maintenance agreement for 30 AQMD-owned walk-up floor copiers. The print shop equipment lease is expiring, and copiers, which are 7 to 14 years old, are beyond the industry’s standard life for reliability, resulting in significant operational inefficiency. This action is to issue an RFP to solicit lease proposals to replace both print shop equipment and walk-up floor copiers in an attempt to achieve cost savings from "bundled" pricing.

RESEARCH AND DEVELOPMENT OR SPECIAL TECHNICAL EXPERTISE

REQUESTS FOR QUALIFICATIONS - Prequalified Vendor List

NONE

REQUEST FOR QUOTATIONS – Commercial Off the Shelf Equipment

NONE

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