BOARD MEETING DATE: February 3, 2006
AGENDA NO. 27
PROPOSAL:

Status Report on Major Projects for Information Management Scheduled to Start During Last Six Months of FY 2005-06

SYNPOSIS:

Information Management is responsible for data systems management services in support of all AQMD operations. This action is to provide the monthly status report on major automation contracts and projects to be initiated by Information Management during the last six months of FY 2005-06.

COMMITTEE:

Not Applicable

RECOMMENDED ACTIONS:

Receive and file.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

Information Management (IM) provides a wide range of information systems and services in support of all AQMD operations.  IM’s primary goal is to provide automated tools and systems to implement Board-approved rules and regulations and to improve internal efficiencies.  The annual Budget specifies projects planned during the fiscal year to develop, acquire, enhance, or maintain mission-critical information systems.  As provided last July for the first six months of the fiscal year, Information Management is providing this report to detail major projects/contracts or purchases that are expected during the last six months.

 Summary of Report

The attached report identifies each of the major projects/contracts or purchases that are expected to come before the Board between January 1 and June 30, 2006.  Information provided for each project includes a brief project description, FY 2005-06 Budget, and the schedule associated with known major milestones (issue RFP/RFQ, execute contract, etc.).

Attachment
Information Management Major Projectsfor the Period January 1 through June 30, 2006

ATTACHMENT
February 3, 2006 Board Meeting
Information Management Major Projects
for the Period of January 1 through June 30, 2006

 

Item

Brief Description

Budgeted Funds

Schedule of
Board Actions

Status

PeopleSoft Version 8.9 Upgrade

Functional and technical support for upgrading PeopleSoft HRMS (HR and Payroll) to Release 8.9.

$150,000

Issue RFP 09/02/05;
award contracts 01/06/06

Completed

Minicomputer Hardware and Software Maintenance

Purchase of hardware and software maintenance for the AlphaServer minicomputers.

$223,900

Issue RFQ 01/06/06; authorize purchase 04/07/06

On schedule

Desktop Computer Hardware Upgrades

Establish a vendor list and authorize the purchase of desktop upgrades.

$300,000

Issue RFQ 10/07/05;
establish list and authorize purchase
02/03/06

On schedule

Systems Development Outsourcing

Award contracts for short- and long-term systems development and support services; add funding to cover task orders for FY 2005-06:

· Permitting System(s) Enhancements

· Finance System(s) Enhancements

· Compliance System(s) Enhancements

· E-commerce System Development

$565,000

Issue RFP 11/04/05;
award contracts 02/03/06

On schedule

Telecommunications Services

Select vendor to provide local, long distance, internet, cellular services, and phone equipment maintenance for a five-year period.

$684,600

Issue RFP 04/07/06; award contract 09/08/06

On schedule

Off-site Storage Services for Computer Backup Tapes and Records

Purchase of off-site storage services for nightly computer backup tapes, application folders, microfiche, and paper files.

$67,600

Authorize purchase 06/02/06

On schedule

 

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