BOARD MEETING DATE: March 3, 2006
AGENDA NO. 4

Execute Contract to Purchase Global Positioning Systems Equipped with Elec-tronic Monitoring Units and Acquire Monitoring Services

SYNPOSIS:

In order to enhance enforcement activities on mobile source projects funded under AQMD and state programs, global positioning systems (GPS) equipped with electronic monitoring units are proposed to be installed on on-road and off-road equipment. The Board approved release of an RFP on November 4, 2005 to solicit bids from qualified GPS vendors. Seven proposals were received by the RFP due date and AQMD and CARB staffs have evaluated the proposals. This action is to execute a contract with Satellite Security Systems, Inc. to pur-chase up to 200 global positioning systems and acquire monitoring services in an amount not to exceed $475,250 for a period of five years from the Carl Moyer Program Fund SB 1107 Account for projects paid for by Carl Moyer funds.

COMMITTEE:

Technology, February 24, 2006, Recommended for Approval

RECOMMENDED ACTIONS:

Authorize the Chairman to execute a contract with Satellite Security Systems, Inc. for a total amount not to exceed $475,250 for a period of five years from the Carl Moyer Fund SB 1107 account for the pur-chase, installation and activation of up to 200 global position systems equipped with electronic moni-toring units and Global Guard ES software for projects paid for by Carl Moyer funds.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

Emission reduction credits (ERCs) generated under AQMD funded mobile source projects are used in some programs to offset emissions from mobile and stationary sources and in other programs, the ERCs are retired to benefit the environment. One of the key parameters in calculating ERCs is the activity level of these funded projects in AQMD and California boundaries. The activity level can be determined using global positioning systems (GPS) along with electronic monitoring units (EMU) to gather, store, and transmit data to the AQMD. GPS and EMUs could also be used for enforcement purposes by re-motely viewing real-time data.

On November 4, 2005, RFP # P2006-10 was released to solicit bids from qualified vendors to purchase GPS equipped with EMUs for projects funded under the Carl Moyer or similar programs operating within the AQMD boundaries. The purpose of the RFP is to select vendor(s) capable of providing GPS-EMUs, installation of these systems on subject equipment, and providing all data recording and data transmit-tal services.

The GPS-EMU systems should accurately collect miles traveled within the AQMD boundary and defined geo-fence regions, determine percent operation within AQMD boundaries, track distance within an ac-curacy of 100 feet of any boundary, and operate in all ambient temperatures and weather conditions. This applies to land-based and marine vessel projects.

Proposal
Based on the evaluation of the proposals received, staff recommends that the Board approve execution of a contract with Satellite Security Systems, Inc. in an amount not to exceed $475,250 for a period of five years. Sufficient funds are available in the 8th year Carl Moyer Program Fund, SB 1107 Account. A discussion of the proposal evaluation process is discussed below. As future GPS-EMU needs arise, staff will see Board approval to purchase and install additional GPS-EMU from this round of RFP solicitation.

Proposal Evaluation
Bids were solicited from qualified vendors for GPS-EMU systems that can meet the requirements dis-cussed above. Bids were solicited from hardware and software providers and/or service providers.

AQMD Procurement Policy and Procedure requires that projects for unique technical expertise receive at least 56 out of 70 points to be deemed qualified for award. This policy and procedure was inadver-tently omitted from this RFP. However staff’s recommendation of the selection of contractors remains identical with and without considering this specific Procurement Policy and Procedure.

Seven proposals were received by the closing date of the RFP. All proposals submitted were reviewed and scored by an evaluation panel based on the information in the proposals as submitted to the AQMD. The panel included two members of the AQMD staff and one evaluator from CARB; three male; two Asian/Pacific Islander and one Latino. Table 1 provides a summary of the evaluation of all proposals received. This summary includes cost analysis for a five year period.

TABLE 1

Proposal Evaluation

Outreach

In accordance with AQMD’s Procurement Policy and Procedure, a public notice advertising the RFP/RFQ and inviting bids was published in the following publications:
 

Additionally, potential bidders may have been notified utilizing the Los Angeles County MTA Directory of Certified Firms, the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; and AQMD’s own electronic listing of certified minority vendors.  Notice of the RFP/RFQ was mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations, and placed on the Internet at AQMD’s Web site (http://www.aqmd.gov).  Information was also available on AQMD’s bidder’s 24-hour telephone message line (909) 396-2724.

Resource Impact

Total cost of the proposed contract of $475,250 is covered under Year 8 of the Carl Moyer Program Fund, SB 1107 Account.

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