BOARD MEETING DATE: October 6, 2006
AGENDA NO. 11

Authorize Purchase of Desktop Computer Hardware Upgrades

SYNOPSIS:

AQMD operational efficiency is dependent on staffs' desktop computer systems, and many software applications (both off-the-shelf and in-house developed applications) are exceeding the capacity of the present desktop systems.  This action is to authorize purchase of new desktop computer systems, with adequate capacity to support current software applications, to replace older desktop systems.  These replacements are in accord with AQMD's Information Management Strategic Plan 2001.  Funds for this purchase ($125,000) are included in the FY 2006-07 Budget.

COMMITTEE:

Administrative, September 15, 2006, Recommended for Approval

RECOMMENDED ACTION:

Authorize purchase of 194 new desktop computer systems from JPK Micro Supply, Inc. at a cost not to exceed $125,000, which is allocated in the FY 2006-07 Budget.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

The AQMD has become increasingly dependent on desktop computers for its operational efficiency.  The desktop computer uses the suite of standard desktop applications (word processing, spreadsheets, graphics, presentation, and desktop database management) and utilization of these components has steadily increased to the point that maximum capacity has been reached.  Some of the components will soon be unsupported due to the age of the equipment.

AQMD desktop computers have been upgraded to Microsoft Office XP to support Permit Streamlining recommendations and rule amendments.  Furthermore, many desktop systems are required to run the AQMD's Finance/Human Resource applications (PeopleSoft), Record Services imaging, and workflow automation applications.  Computing capacity of many of AQMD’s desktop computers hampers the performance of these applications.

Therefore, in accordance with Information Management’s Strategic Plan, and to efficiently support staff, all Pentium III systems (and below) will be replaced.

Bid Evaluation

In accordance with the AQMD’s Purchasing Policy and Procedure No. 35, bids for desktop computer hardware with the following configuration were solicited from the firms on the list of prequalified vendors for the Purchase of Computer, Network, Printer, and Related Services in order to obtain the best available price:

• Case:  Antec TX635 (w/350W power supply)
• Motherboard:  Asus P5LD2 (Pentium D, Intel 945P, ATX, 1066MHz FSB, RAID, LAN)
• Processor:  Intel D945 (dual core 3.4GHz)
• RAM:  Kingston 512 Megabytes
• Hard Drive:  (Qty=2) Western Digital 80 Gigabyte
• DVD/CD:  Lite-On DVD Writer
• Video Card:  MSI ATI Radeon X300 (128MB)
• Warranty:  3 Years Parts and Labor

The prequalified vendor list was approved by the Board on February 3, 2006, and is in effect for a period ending February 2, 2008.  Of the twelve vendors on the list, one was from certified disabled veteran-owned, three were from certified women-minority-owned, seven were from certified minority-owned, and one was from a non-certified minority-owned business enterprise.

Five complete bids for the desktop computer hardware were received (see Attachment).  JPK Micro Supply, Inc. submitted the lowest bid at $595.00 per unit.  The total cost of 194 new desktop computer hardware systems, including tax of 8.25%, is $124,953.

Resource Impacts

Sufficient funds are included in the FY 2006-07 Budget.

Attachments

Evaluation of Bids from Prequalified Vendor List

Attachment

Evaluation of Bids from Prequalified Vendor List

*  Price includes 8.25% tax.