BOARD MEETING DATE: October 6, 2006
AGENDA NO. 27

 Administrative Committee

SYNOPSIS:

 The Administrative Committee met Friday, September 14, 2006, and reviewed the proposed agenda for the October 6, 2006, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is scheduled on Friday, October 13, 2006 at 9 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Dr. William A. Burke, Chair
Administrative Committee

Attendance: Present via videoconference were Chair Dr. Burke and Vice Chair Roy Wilson. Members present at AQMD were Jane Carney and Dennis Yates. Ronald Loveridge was absent.

ACTION/DISCUSSION ITEMS:

1. Board Members’ Concerns: Jane Carney requested that amendments be made to additionally protect the Priority Rule passed at the September 8, 2006 Board meeting to environmental justice areas. Dr. Wallerstein recommended this item be discussed at the September 22, 2006 Stationary Source Committee meeting.
    
2. Chairman’s Report of Approved Travel: Dr. Wallerstein stated that Tonia Reyes Uranga and her Board Assistant, Ray Pok, will be attending the annual WSPA Conference in Rancho Bernardo, CA on October 3-5; Cynthia Verdugo-Peralta will be attending the California Energy Commission's Conference in Sacramento, CA on October 4 and the California Fuel Cell Partnership (CAFCP) Road Rally in San Diego on October 6-9; and Mayors Ron Loveridge and Miguel Pulido will be attending the annual UCLA Conference in Lake Arrowhead, CA on October 22-24. Committee Member Yates asked what the Road Rally was and why AQMD Board presence was necessary. Dr. Burke answered that the CAFCP stages a road rally each year using alternative-fuel vehicles with publicity stops in Southern California during that weekend, and the Board Member represents AQMD's interest and investment in advanced technology as an emission-reduction tool.
    
3. Approval of Compensation for Board Member Assistant(s): Dr. Wallerstein stated that Board Member Tonia Reyes Uranga is requesting Ray Pok be approved as her Board Assistant to assume the place formerly held by Shelly Bullard. Motion by Wilson; seconded by Carney; and unanimously approved.
    
4. Report of Approved Out-of-Country Travel: None.

OCTOBER AGENDA ITEMS:

5. Amend Contract with Stratus Consulting for Tasks Related to 2007 AQMP: Elaine Chang, DEO/Planning, Rule Development & Area Sources, stated that staff is requesting to add $30,000 to an existing sole-source contract for staff assistance to assist with the 2007 AQMP health benefit analysis. The consulting firm will provide updates to the health benefit database and additional program support needed within the next few months. Motion by Carney; seconded by Wilson; and unanimously approved.
    
6. Establish Class and Add and Delete Positions in FY 2006-07 Budget: Eudora Tharp, Assistant DEO/Administrative & Human Resources, stated that, to address changes in staffing needs, a new class of Assistant Database Administrator be created to assist in maintaining the integrity and efficient operation of the agency's many large and complex databases with critical information. Additionally, this recommendation is to substitute six needed positions for four currently vacant positions. One of the added positions will administer and oversee contracts and will be fully funded by that program. Three of the added positions will replace long-term temporary employee assignments, and this action includes a request to transfer temporary services funding to salaries and benefits to meet these on-going needs. The fiscal year cost of these actions is approximately $13,000. Dr. Burke stated he will be requesting a review of the permit processing staffing levels to assure more timely review of permits, especially Title V permits. Motion by Carney; seconded by Wilson; and unanimously approved.
    
7. Execute Lease Contracts for Mailing Equipment: Ms. Tharp stated that the current lease for mailing equipment expires in November 2006. Based on bid evaluations, staff recommends executing a five-year lease with Pitney Bowes for equipment to meet digital postal meter requirements. Staff is also recommending adding folding and inserting and addressing equipment to allow additional work to be done internally more quickly, with fewer duplicates and undeliverable mailings, and at less than half the current out-sources cost. Motion by Carney; seconded by Wilson; and unanimously approved.
    
8. Authorize Purchase of Desktop Computer Hardware Upgrades: Chris Marlia, Assistant DEO/Information Management, stated that this is a standard annual item to upgrade 25% of AQMD's PCs with more current technology. The lowest price quote from the Board-approved Vendors List was selected for this recommended procurement. Motion by Wilson; seconded by Carney; and unanimously approved.
    
9. Authorize Purchase of Telecommunication Services: Mr. Marlia stated that staff is requesting to execute contracts for the following: (1) local, long distance, toll free, and calling card services; leased dedicated line to Long Beach, and internet access services with Time Warner Telecom; (2) air monitoring frame relay circuits with Verizon; (3) phone switch maintenance services with Black Box; and (4) wireless voice and data services with T-Mobile. These proposed service providers are recommended based on scoring responses to a competitive Request for Proposal (RFP) for each of the categories, following AQMD's Board-approved procurement policy. Motion by Carney; seconded by Yates; and unanimously approved.
    
10. Removal of Various Fixed Assets from AQMD Inventory: Rick Pearce, Chief Financial Officer, stated that staff is requesting to declare as surplus and remove various fixed asset items from our inventory and subsequently to donate, surplus, or salvage these items which include eight automobiles. Motion by Wilson; seconded by Yates; and unanimously approved.
     
11. Report of RFPs and RFQs Scheduled for Release in October: Mr. Pearce stated this is a standard issue of monthly RFP/Qs – Janitorial Maintenance at Diamond Bar Headquarters, Insurance Brokerage Services, and Systems Development Maintenance and Support Services. Dr. Burke asked whether AQMD purchased the related cleaning supplies and paper goods, and Sylvia Oroz, Business Services Manager, answered that only the cleaning supplies are purchased by the janitorial company and are included in the contract, while AQMD purchases the paper products. Dr. Burke requested that cleaning supplies purchased should be low-polluting products. Ms. Tharp stated that this issue has been researched and will be included in the RFP.
     
12. Ethnic Community Advisory Group Minutes for June 14, 2006: Attached for information is the Ethnic Community Advisory Group minutes for the June 14, 2006 meeting.
     
13. Review October 6, 2006, Governing Board Agenda: Dr. Wallerstein stated that two public hearing items are scheduled to be discussed. Rule 1171 will be heard in detail at the Stationary Source Committee meeting scheduled for September 22 with staff's position unchanged and the newly amended Proposed Rule 410 (Odors from Transfer Stations and Material Recovery Facilities) will also be heard; as to the latter, staff is working with the California Integrated Waste Management Board and is close to consensus with them. Motion by Wilson; seconded by Carney; and unanimously approved.
     
14. Other Business: None.
     
15. Public Comment: None.

Meeting adjourned at 9:23 a.m.

Attachment  (DOC 64 kb)
Ethnic Community Advisory Group Minutes for June 14, 2006