BOARD MEETING DATE: September 8, 2006
AGENDA NO. 13

Authorize Expenditures for Diamond Bar Headquarters Building Refurbishment

SYNOPSIS:

A number of building maintenance projects have been deferred over the past several years.  To meet obligations to building tenants and to avoid even greater expenditures that could result if maintenance continues to be postponed, this action is to undertake several projects for the upkeep of the Diamond Bar headquarters building.  Funds have been set aside in a special designation for building refurbishment projects.

COMMITTEE:

Administrative, July 14, 2006, Recommended for Approval

RECOMMENDED ACTION:

Appropriate $495,000 from the Fund Balance designated for Facilities Refurbishment to the Services and Supplies Major Object, Building Maintenance account in District General, to fund building refurbishment projects at AQMD’s Diamond Bar headquarters building.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

The construction of AQMD's Diamond Bar Headquarters building was completed in late 1991.  After more than 14 years of use, considerable refurbishment is needed.  

Proposal

Staff recommends the Board authorize the expenditure of funds to undertake needed refurbishment of the Diamond Bar headquarters building.  Specific maintenance and refurbishment projects are:

1.  Replace floor coverings in selected areas, including the conference center, high-traffic corridors, and some of the work cubicles

Original floor coverings were rated for a ten-year life span.  After 14 years of use, those located in the highest traffic areas have become quite worn.  Estimated cost $400,000.

2.  Re-roof child care center buildings

Current roofing material was guaranteed for 10 years and has started to develop leaks.  Roofs need to be replaced to avoid interior water damage and to ensure tenants can continue to operate the center.  Estimated cost $20,000.

3.   Replace seating in conference room CC-6

This is a heavily-used lecture-style room that seats 89.  Several of the existing seats are broken and replacement of seats is necessary to allow the room to be used to capacity.  Estimated cost $30,000.

4.  Refurbish elevator car interiors

Interiors are torn and damaged and need to be refurbished.  Estimated cost $45,000.

Competitive bids for the carpet replacement project will be sought from vendors on the pre-approved California Multiple Award Schedule (CMAS), as permitted under AQMD’s procurement policy.  All other work will be competitively bid in accordance with AQMD’s procurement process.  Subsequent board letters will identify other refurbishment work as needs arise.

Resource Impacts

Staff recommends the Board appropriate $495,000 designated for Facilities Refurbishment to District General-Building Maintenance account to cover the cost of needed building refurbishment as described above.