BOARD MEETING DATE: September 8, 2006
AGENDA NO. 26

FY 2005-06 Contract Activity

SYNOPSIS:

This report lists the number of contracts let during FY 2005-06, the respective dollar amounts, award type, and the authorized contract signatory for the AQMD.  This report includes the data provided in the March 2006 report covering contract activity for the first six months of FY 2005-06.

COMMITTEE:

Not Applicable

RECOMMENDED ACTION:

Receive and file.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

Since FY 1995-96, staff has provided semi-annual reports to the Governing Board on District contract activity.  This report identifies five categories of contract awards: (1) New Awards – new contracts for professional services and research projects, (2) Other – air monitoring station leases, Board Assistant agreements, revenue contracts from other agencies, or miscellaneous lease agreements that generate revenue, e.g., lease of AQMD space, (3) Sponsorships – contracts funding public events and technical conferences which provide air quality benefits, (4) Amendments – modifications to existing contracts usually reflecting changes in the project scope and/or schedule; (5) Terminated Contracts – Partial Work Performed – modifications to contracts to reflect termination of a portion of work which result in de-obligation of contract funding.  The report further specifies under New Awards, which contracts were awarded competitively and which were awarded on a sole-source basis.  Within each of the first four categories, the level of approval (Board or Executive Officer) is indicated.

Summary

Of the 525 contracts and modifications issued during this period, New Awards accounted for 226, Other accounted for 31, Sponsorships accounted for 32, and Modifications accounted for 236.  The total value for New Awards was $57,168,955.60.  Of this amount $50,771,120.60 or 89% was awarded through the competitive process.  The total value of all contracts and amendments for this period was $64,756,788.60, of this amount $57,943,210.60, equating to 90%, was funded through restricted funds for air pollution reduction and research and $6,813,578.00, equating to 10% was funded for District operations. 246 contracts and amendments totaling $62,810,283.10 were approved by the Board and 279 contracts and amendments totaling $1,946,505.50 were approved by the Executive Officer.  Of this latter amount $464,667 representing 18 contracts was for Board Member Assistant contracts as approved by the Board’s Administrative Committee; $45,900 representing 9 contracts was competitively bid; $514,820 representing 28 contracts was sole sourced in the areas of litigation/legal services ($72,000), technical consulting ($189,000), and miscellaneous ($203,820); $16,097.70 representing 13 contracts for Air Monitoring Site leases and employee health and benefit services; $217,800 representing 32 contracts was for sponsorships in advanced technologies and community and business outreach; and $687,220.80 representing 179 contracts was for contract modifications for extensions of time or additional budgeted services from previously approved vendors.  Contract terminations, by the Executive Officer, with partial work completed numbered 16 during this period and de-obligated a total of $551,154.00.

Attachment (XLS 146kb)
Contract Activity Report for the period July 1, 2005 through June 30, 2006