BOARD MEETING DATE: December 7, 2007
AGENDA NO. 8
PROPOSAL:
Amend Contracts to Provide Short- and Long-Term Systems Development, Maintenance and Support Services
SYNOPSIS:
The AQMD currently has contracts with several companies for short- and long-term systems development, maintenance and support services. These contracts are periodically amended to add budgeted funds as additional needs are defined. This action is to amend the contracts approved by the Board to add additional funding of $470,000 for needed development work. Funds for this purchase are included in the FY 2007-08 Budget.
COMMITTEE:
Administrative, November 9, 2007, Recommended for Approval
RECOMMENDED ACTION:
Authorize the Executive Officer to execute amendments to the contracts for systems development services in the amount of $130,000 to CMC Americas, $50,000 to mLogica, $140,000 to R Systems and $150,000 to Sierra Cybernetics for the specific task orders listed in Attachment 1.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
At the February 3, 2006 and January 5, 2007 meetings, the Board authorized staff to initiate level-of-effort contracts with several vendors for systems development, maintenance and support services. At the time these contracts were executed, it was expected that they would be modified in the future to add funding from approved budgets as systems development requirements were identified and sufficiently defined so that task orders could be prepared.
The contracts are Basic Ordering Agreements: individual task orders are issued on both a competitive and sole-source basis (depending on the size and complexity of the system), after review of prior successful experience of the company and associated administrative costs of the bid process relative to the costs associated with the work effort. Systems development and maintenance efforts are currently needed (see Attachment 1) to enhance system functionality and to provide AQMD staff with additional automation for improving productivity. The estimated cost to complete the work on these additional tasks exceeds the amount of funding in the existing contracts.
The current contracts are for one year with the option to renew for two one-year periods. Renewal of these contracts is contingent upon performance, competitiveness, percent of tasks bid and overall customer satisfaction.
This item is listed on the "Status Report on Major Projects for Information Management.”
Proposal
Staff proposes the contracts be amended to add additional funding of $470,000 in the amounts of $130,000 to CMC Americas, $50,000 to mLogica, $140,000 to R Systems and $150,000 to Sierra Cybernetics for the specific task orders listed in Attachment 1.
Resource Impacts
Sufficient funding is included in the FY 2007-08 Budget.
Attachment(s)
Attachment 1 – Task Orders Summary
Section A – Funding Totals by Contract
|
Contractor |
Previous Funding | This
Addition |
Total Funding |
| CMC Americas, Inc. | $391,000 | $ 130,000 | $ 521,000 |
| mLogica, Inc. | $468,200 | $ 50,000 | $ 518,200 |
| R Systems, Inc. | $183,300 | $ 140,000 | $ 323,300 |
| Sierra Cybernetics, Inc. | $370,000 | $ 150,000 | $ 520,000 |
|
TOTAL |
$1,412,500 | $ 470,000 | $1,882,500 |
Section B – Task Orders Scheduled for Award
| TASK | DESCRIPTION | ESTIMATE |
| CLASS Finance/ Permits Enhancements |
Enhancements to CLASS Finance and Permitting systems for Rule 301 implementation, plan billing, refunds processing and other user-requested enhancements | $100,000 |
| Finance Reports and Budget System Development | Finance A/R and PeopleSoft special reports and migration of Finance Budget system to web services | $100,000 |
| Air Quality Monitoring on the Web | Develop a web application to display the Port of Long Beach Air Quality data for public inquiry | $30,000 |
| Subscription Services System Enhancements | Enhancements to allow on-line subscriber account maintenance and electronic distribution of public notices | $15,000 |
| OnLine Filing Infrastructure | Develop a baseline framework for web-based registration (permits, emissions, fees) | $25,000 |
| CLASS Systems Maintenance | Maintenance and support services for the existing suite of CLASS systems (permitting, finance, compliance and others) | $80,000 |
| Technology Upgrades | Multi-year project to continue the web-service migration; and the update and rewrite of the Finance batch billing system | $80,000 |
| AQMD Web Application Modification | Modification to existing web applications to implement web core and web application template modules | $15,000 |
| Implementation of Rule Modifications | IM co-funding for collateral impacts to CLASS systems for implementation of rule changes | $25,000 |
|
TOTAL: |
$470,000 |