BOARD MEETING DATE: December 7, 2007
AGENDA NO. 9

PROPOSAL:

Appropriate Funds from General Fund, Undesignated Fund Balance, to Information Management’s FY 2007-08 Budget for Systems Development Work

SYNOPSIS:

Information Management staff resources have been redirected from budgeted systems development efforts to the modification of AQMD’s annual emission reporting program. To ensure that critical systems development is not delayed, this action is to appropriate and transfer $150,000 from the Undesignated Fund Balance in the General Fund to Information Managements FY 2007-08 Services and Supplies Budget.

COMMITTEE:

Administrative, November 9, 2007, Recommended for Approval

RECOMMENDED ACTION:

Appropriate $150,000 from the General Fund, Undesignated Fund Balance, to the Information Management FY 2007-08 Services and Supplies Budget for systems development work.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

Information Management’s FY 2007-08 Budget includes tasks to begin replacement of corporate servers. These servers are ten or more years old and must be replaced because their architecture is obsolete and will no longer be supported by the manufacturer. This server replacement requires significant systems migration effort, including rewriting server-dependant software code. Internal and temporary staff were budgeted for this effort in FY 2007-08.

Proposal

Internal and temporary programming staff have been redirected to modifying AQMD’s annual emission reporting program to convert it to a web-based reporting tool and to accommodate greenhouse gas (GHG) emissions as required by CARB in their mandatory GHG emission reporting regulations. In order to continue and maintain the budgeted work on the server migration in a timely manner, Information Management’s services and supplies budget must be supplemented to provide for temporary staff and consultants.

Resource Impacts

Funding for this effort will require an appropriation of $150,000 from the Undesignated Fund Balance to Information Management’s FY 2007-08 Budget. Sufficient funds are available in the Undesignated Fund Balance.