BOARD MEETING DATE: January 5, 2007
AGENDA NO. 22

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, December 8, 2006, and reviewed the proposed agenda for the January 5, 2007, Board meeting.  The Committee also discussed various issues detailed in the Committee report.  The next Administrative Committee meeting is scheduled on Friday, January 12, 2007 at 9:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Jane Carney, Acting Chair
Administrative Committee

Attendance:  Present at AQMD were Jane Carney and Dennis Yates.  Committee Chair William Burke, Committee Vice-Chair Roy Wilson, and Ronald Loveridge were absent.

ACTION/DISCUSSION ITEMS:

1. Board Members’ Concerns:  None.
    
2. Chairman’s Report of Approved Travel:  None.
    
3. Approval of Compensation for Board Member Assistant(s):  None.
    
4. Report of Approved Out-of-Country Travel:  None.
    
5. Progress Report on Air Quality and Public Health-Related Projects Funded from BP/ARCO Settlement Funds (Postponed from November 9, 2006 Administrative Committee meeting.):  Pom Pom Ganguli, Assistant DEO/Public Affairs, explained that earlier this year the Board approved 21 projects for the BP/ARCO settlement funds.  Staff has prepared a status report on each item summarizing the progress, but the dry cleaning program has almost committed the full amount ($900,000) and will run out of funds shortly.  Ms. Carney asked if a recommendation will be given to make additional funding available.  Dr. Wallerstein answered that during the first quarter of 2007, staff will bring a recommendation to the Board requesting additional funding; he noted that the Coalition for Clean Air and other environmental groups have expressed concerns about funding for dry cleaners being provided for hydrocarbon units as opposed to funding wet cleaning equipment.  The groups would like to see the Board tighten up the criteria and possibly decrease the amount of money provided for hydrocarbon units and increase the amount for wet cleaning units because wet cleaning is the environmentally preferred approach, and they may provide a recommendation to the Administrative Committee prior to the proposal being submitted to the Board.  Dr. Wallerstein stated that this program has been successful and that air quality data shows a significant decrease in ambient levels of PERC.  He also mentioned that the process of preparing contracts for these funds is a tremendous amount of work for staff.
    
6. Options for Enhancing Public Outreach about 1-800-CUT-SMOG Smoking Vehicle Program:  Dr. Wallerstein stated that Dr. Burke requested this item be delayed to the January 12 Administrative Committee meeting when a quorum of the Committee is available.
    
7. Extension of Childcare Center Lease:  Eudora Tharp, Assistant DEO/Administrative & Human Resources, reported that the child care center lease expires in February and noted that the lease contains a provision for extension for up to two additional years.  The current operator, Towne and Country, has increased enrollment from 22 to 62, with 18 being AQMD children.  Teamster representatives have expressed satisfaction with the new operator and asked that the center continue.  Mayor Yates asked if the lease payment is being made on time, and Ms. Tharp answered that the operator made the entire first-year payment at the beginning of the lease and is now making on-time monthly payments.  Ms. Carney asked what staff recommends, and Ms. Tharp answered that a two-year lease extension would reward the operator for improving the center and would provide parents reassurance of continuing child care.  Committee Members who were present communicated their concurrence.

JANUARY AGENDA ITEMS:

8. Audit for FY Ended June 30, 2006:  Lisa Virgo, Controller, introduced George Noreika, CPA, of Thompson, Cobb, Bazilio & Associates, who made a presentation on the following audits conducted:  1) government-wide financial statements which are prepared on a full accrual basis similar to private industry financial statements; 2) governmental fund statements prepared on a modified accrual basis and accounted for on current financial resources; and 3) single audit which audited the amount of money received for federally-funded programs.  Mr. Noreika stated that AQMD received an " unqualified opinion" (the highest obtainable) for this fiscal year.  Less than a quorum was present during the discussion of this item.  Those Committee Members who were present communicated their concurrence.
    
9. Amend Contract for Accountant Consultant Services:  Rick Pearce, Chief Financial Officer, stated that this item is being cancelled.

The following items had less than a quorum present during the discussion of the item.  Those Committee Members who were present communicated their concurrence.

10. Report of RFPs and RFQs Scheduled for Release in January:  Mr. Pearce stated this is a standard issue of monthly RFP/Qs – Obtain Technical and Functional Support for Upgrading PeopleSoft Financial Management System Software.   
     
11. Appropriate Funds from Designation for Litigation and Enforcement and Authorize Amending Existing Contracts to Appropriate Such Funds 
     
12. Amend Contract with Ecotek, MST Solutions, Inc. for Privatization of Portions of Annual Emissions Reporting Program 
     
13. Reallocate Funds from U.S. Department of Defense and Issue Purchase Order to Conduct Feasibility Demonstration to Measure Low-Level Pollutant Concentrations
     
14. Recognize and Appropriate Funds for U.S. EPA National Air Toxics Trends Station Program, Execute Sole-Source Purchase Orders, and Issue RFQs
     
15. Execute Contract for Legislative Representation in Washington, DC:  Board Member Yates requested that the tapes of the interviews conducted at the Legislative Committee meeting be forwarded to all Governing Board members so that they would have background information on the two firms being recommended for representing the AQMD and Sacramento Metropolitan AQMD in Washington, D.C. 
     
16. Execute Contract for Student Co-op Program
     
17. Adjust Student Intern Pay Rate
     
18. Execute Contracts for Short- and Long-Term Systems Development, Maintenance and Support Services
     
19. Report on Major Projects for Information Management Scheduled to Start During Last Six Months of FY 2006-07
     
20. Ethnic Community Advisory Group Minutes for October 11, 2006:  Attached for information is the Ethnic Community Advisory Group minutes for the October 11, 2006 meeting.   
     
21. Local Government & Small Business Advisory Group Minutes for October 20, 2006:  Attached for information is the Local Government & Small Business Advisory Group minutes for the October 20, 2006 meeting. 
     
22. Review January 5, 2007, Governing Board Agenda:   Less than a quorum was present during the discussion of this item.  Those Committee Members who were present communicated their concurrence.
     
23. Other Business:  None.
     
24. Public Comment:  None.

Meeting adjourned at 10:57 a.m.

Attachments (EXE 87 kb)
Ethnic Community Advisory Group Minutes for October 11, 2006
Local Government & Small Business Advisory Group Minutes for October 20, 2006