BOARD MEETING DATE: January 5, 2007
AGENDA NO. 3

Execute Contract for Student Co-op Program

SYNOPSIS:

Since August 1995, AQMD has contracted with the Cal Poly Pomona Foundation for the services of student interns in Public Affairs.  The requested interns would provide assistance to staff with Public Affairs programs.  This action is to execute a three-year contract with the Cal Poly Pomona Foundation through December 31, 2009, in an amount not to exceed $38,000 per year for student intern services.  College students throughout the region may be provided by the Foundation. Funds for this item have been included in the FY 2006-07 Budget for Public Affairs.

COMMITTEE:

Administrative, December 8, 2006.  Less than a quorum was present during the discussion of this item; those Committee Members who were present communicated their concurrence.

RECOMMENDED ACTION:

Authorize the Executive Officer to execute a one-year contract, with an option to renew up to two additional years, with Cal Poly Pomona Foundation in an amount not to exceed $38,000, to provide services of student interns in Public Affairs for Calendar Year 2007.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

Since August 1995, AQMD has utilized student interns from the Cal Poly Pomona Foundation’s Co-op Program in the areas of Finance, Public Affairs, Engineering and Compliance, and Science and Technology Advancement.  This program has been mutually beneficial to both AQMD and the student interns; providing AQMD with part-time cost-effective resources that assist staff with a variety of projects, while at the same time providing the interns with real-world work experience. 

At this time, Public Affairs is requesting a contract for services of student interns to assist staff with Public Affairs programs.  The total amount of the contract through 2007 is $38,000. The student interns perform a variety of duties, such as:

• Assist with events such as public meetings, workshops, conferences, and hearings;
   
• Assist with preparing written documents such as reports, brochures, fact sheets, and outreach materials;
   
• Prepare inventory records of AQMD outreach materials and publications; and
   
• Assist in staffing the Public Information Center and perform miscellaneous duties.

Proposal

Execute a one-year contract, with an option to renew up to two additional years with Cal Poly Pomona Foundation in an amount not to exceed $38,000.

Resource Impacts

Sufficient funds are available in the Public Affairs FY 2006-07 Budget for services through December 31, 2007.  Funding for optional renewals for the respective fiscal years is contingent upon Board approval of the Budget.