BOARD MEETING DATE: July 13, 2007
AGENDA NO. 7
PROPOSAL:
Execute Sole Source Contract for One-Year Service Agreement for Online Legal Research Service
SYNOPSIS:
The current service agreement with LexisNexis to provide AQMD with on-line legal research service ends July 31, 2007. This action is to enter into a new one-year agreement. A sole source contract is necessary since AQMD secures such services under the State of California’s Master Service Agreement with LexisNexis.
COMMITTEE:
Administrative, June 8, 2007, Recommended for Approval
RECOMMENDED ACTION:
Authorize the Executive Officer to enter into a new sole source contract and amend existing contracts under the State of California’s Master Service Agreement to provide on-line legal research services for the AQMD.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
The District Prosecutor’s Office and the Office of District Counsel utilize electronic legal databases in their course of work on the AQMD’s behalf. The proposed contract would be with one of the major providers of the legal database services, LexisNexis, through its Master Services Agreement with the California Department of General Services.
Proposal
Staff proposes that AQMD enter into a sole source agreement with Lexis-Nexis with rates established under the State’s Master Services Agreement. The dollar amount of that agreement with Lexis-Nexis is not to exceed $25,000.
Sole Source Justification
AQMD’s Procurement Policy, Section VIII B2, provides for a waiver of formal bid processes under certain circumstances based upon documentation justifying a sole source award. The award to LexisNexis is justified pursuant to Procurement Policy Sections VIII(B)(2)(a): The cost of labor for preparing a bid solicitation package is in excess of the savings that would be derived from competitive proposals and VIII(B)(2)(c)(2): the project involves the use of proprietary technology.
Resource Impacts
Sufficent funds are available in the District Prosecutor’s FY 2007-08 Subscription Services account. Total cost is not to exceed $25,000 for FY 2007-08.