BOARD MEETING DATE: June 1, 2007
AGENDA NO. 15

PROPOSAL:

Execute Contract for Replacement of Worn Carpeting in High-Use Areas of Diamond Bar Headquarters

SYNOPSIS:

On September 8, 2006, the Board authorized the expenditure of funds for several Diamond Bar headquarters building refurbishment projects, including carpet replacement. This action is to execute a contract with DFS Flooring, Inc. for replacement of worn carpeting in high-use areas of the building for an amount not to exceed $400,000. Sufficient funding is available in the FY 2006-07 Budget.

COMMITTEE:

Administrative, May 11, 2007, Recommended for Approval

RECOMMENDED ACTION:

Authorize the Chairman to execute a contract with DFS Flooring, Inc. for carpet replacement for an amount not to exceed $400,000.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

In September 2006, the Board authorized $495,000 for needed headquarters building refurbishment projects, including $400,000 for replacement of floor coverings in selected areas, such as the conference center, high-traffic corridors, and certain work cubicles, using the California Multiple Award Schedule (CMAS), as permitted under AQMD’s procurement policy. CMAS approval involves a rigorous competitive selection of both vendors and their pricing schedules to assure appropriate use of public agency funds.

Bid Evaluation

Notice of this opportunity was sent to the four vendors on the CMAS list that had been pre-approved to provide this service. Only one vendor attended the bidders’ conference and subsequently submitted a bid, which was evaluated and deemed qualifying.

Proposal

Staff recommends the Board execute a contract for carpet replacement—including rip up and recycling of old carpet, floor preparation, furniture moving, and installation of new carpet—with the one qualified bidder, DFS Flooring, Inc., for an amount not to exceed $400,000. This contractor and the contractor’s pricing schedule were selected through a rigorous competition in the CMAS approval process.

Resource Impacts

Funding in the amount of $400,000 for this project has been approved in the FY 2006-07 Budget.