BOARD MEETING DATE: October 5, 2007
AGENDA NO. 12

PROPOSAL:

Appropriate Funds Designated for Enhanced Compliance Activities to the FY 2007-08 AQMD Budget and Issue Purchase Order for CNG Van

SYNOPSIS:

On March 2, 2007, the Board approved appropriation of $50,000 from the General Fund, Designation for Enhanced Compliance Activities, to the FY 2006-07 Budget for the purchase of a CNG van to be used by District compliance staff for Service Station vapor recovery testing. The Board subsequently approved the release of an RFQ on May 4, 2007 to solicit bids for the vehicle. With insufficient time to obtain Board approval for the purchase in FY 2006-07, the funding was returned to the Designation as part of the close-out of the FY 2006-07 Budget. This action would appropriate $70,000 from the General Fund, Designation for Enhanced Compliance Activities, to the FY 2007-08 Budget.

COMMITTEE:

Administrative, September 14, 2007, Recommended for Approval

RECOMMENDED ACTION:

1. Appropriate $70,000 from the General Fund, Designation for Enhanced Compliance Activities, to the FY 2007-08 Budget, Engineering and Compliance, Capital Outlays Major Object.
2. Authorize the Procurement Manager to issue a purchase order to acquire the CNG Chevrolet van at a cost not to exceed $70,000.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

On March 2, 2007, the Board approved appropriation of $50,000 from the General Fund, Designation for Enhanced Compliance Activities, for the purchase of a CNG van to be used by District compliance staff for Service Station vapor recovery testing. The Board subsequently approved the release of RFQ #Q2007-10 on May 4, 2007 to solicit bids for the vehicle. This initial effort yielded no proposals. At the end of FY 2006-07, the unused $50,000 was returned to the designation.

On July 13^th, RFQ #Q2007-10(R) was released targeting local Chevrolet dealers marketing the larger CNG-fueled vehicles. A total of two proposals were received, the lowest of which was $15,000 more than the $50,000 initially estimated for the purchase of this vehicle.

Each quote included the cost of a Chevrolet Express Commercials Cutaway Van, the addition of a Supreme Truck Body, and the conversion of the vehicle from gasoline to CNG.
The CNG conversion would be completed by Alternative Fuel Vehicles (AFV) 14642 Rancho Vista Drive, Fontana, a company which has converted other District fleet vehicles.

Proposal

Based on the two proposals received (as shown in Attachment A), staff recommends the Board authorize the Procurement Manager to execute a purchase order with the lowest bidder, Lake Chevrolet. Staff also seeks Board approval to appropriate $70,000 to fund to this vehicle purchase. Any unused portions will be returned to the designation at the end of FY 2007-08.

Resource Impacts

The necessary funding will be appropriated from the General Fund, Designation for Enhanced Compliance Activities, which has a current fund balance of $210,936.

Attachments (DOC 33kb)
A – RFQ #Q2007-10 Proposals