BOARD MEETING DATE: September 7, 2007
AGENDA NO. 15

PROPOSAL:

Approve Contract Awards and Modifications under FYs 2006-07 and 2007-08 AB 2766 Discretionary Fund Work Programs and Correction to FY 2005-06 Work Program Award

SYNOPSIS:

At its July 19 and August 16, 2007 meetings, the MSRC approved multiple contract awards and modifications under the FYs 2006-07 and 2007-08 AB 2766 Discretionary Fund Work Programs. Awards include funding for infrastructure projects, local government match projects, advanced low-emission heavy-duty natural gas engines for solid waste collection vehicles, CNG school bus incentives, programmatic outreach services, and MSRC website upgrades. The MSRC also recognized a correction to a contractor’s name for a local government match award under the FY 2005-06 Work Program. The MSRC seeks AQMD Board approval for these contract awards, modifications and corrections under the FYs 2005-06, 2006-07 and 2007-08 Work Programs.

COMMITTEE:

Mobile Source Air Pollution Reduction Review, July 19 and August 16, 2007, Recommended for Approval

RECOMMENDED ACTIONS:

  1. Approve a change in the contractor’s name to City of Los Angeles, General Services Department (instead of Environmental Affairs Department), for a previously awarded contract in an amount not to exceed $350,000 for maintenance facility modifications to accommodate natural gas vehicles under the FY 2005-06 AB 2766 Discretionary Fund Work Program, as described in this letter.
  2. Approve 8 awards totaling $1,447,688.32 under the Alternative Fuel Infrastructure Funding Opportunities Program as part of the FY 2006-07 AB 2766 Discretionary Fund Work Program, as described in this letter, and as follows:
    1. A contract to Baldwin Park Unified School District in an amount not to exceed $57,500 for a limited access time-fill CNG station;
    2. A contract to County of Riverside in an amount not to exceed $36,358.97 for a limited access CNG station at the Riverside County Fleet Services Rubidoux facility;
    3. A contract to County of Riverside in an amount not to exceed $33,829.35 for a limited access CNG station at the Riverside County Fleet Services Indio facility;
    4. A contract to Cathedral City in an amount not to exceed $350,000 for a public access, high volume CNG station;
    5. A contract to Cathedral City in an amount not to exceed $120,000 for a limited access CNG station plus facility modifications;
    6. A contract to Avery Petroleum in an amount not to exceed $250,000 for a public access CNG station in San Juan Capistrano;
    7. A contract to City of Riverside in an amount not to exceed $350,000 for a public access, high volume CNG station at the City’s Water Quality Control Plant; and
    8. A contract to the California State University, Los Angeles, in an amount not to exceed $250,000 for a publicly accessible hydrogen station.
  3. Approve 26 awards totaling $4,738,339 ($2 million from funding originally allocated to this Program and an additional $2,738,339 million in unallocated funds and/or turn-back funds) under the Local Government Match Program, as part of the FY 2006-07 Work Program, as described in this letter, and as follows:
    1. A contract to City of Riverside in an amount not to exceed $462,500 for expansion of a CNG station and up to 14 natural gas heavy-duty vehicles;
    2. A contract to City of Garden Grove in an amount not to exceed $75,000 for up to three natural gas heavy-duty vehicles;
    3. A contract to City of San Bernardino in an amount not to exceed $350,000 for maintenance facility modifications;
    4. A contract to City of South Pasadena in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
    5. A contract to Los Angeles World Airports (City of Los Angeles) in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
    6. A contract to City of Los Angeles, General Services Department, in an amount not to exceed $350,000 for installation of a CNG refueling station at their Hollywood Yard;
    7. A contract to City of Los Angeles, General Services Department, in an amount not to exceed $350,000 for installation of a CNG refueling station at their Venice Yard;
    8. A contract to County of San Bernardino in an amount not to exceed $250,000 for up to ten natural gas heavy-duty vehicles;
    9. A contract to City of Santa Monica in an amount not to exceed $180,000 to upgrade a natural gas refueling station to include hythane;
    10. A contract to City of Huntington Beach in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
    11. A contract to City of La Habra in an amount not to exceed $75,000 for one natural gas heavy-duty vehicle and expansion of an existing natural gas refueling station;
    12. A contract to City of Los Angeles, General Services Department, in an amount not to exceed $350,000 for installation of a CNG refueling station at their Van Nuys Yard;
    13. A contract to City of Los Angeles, General Services Department, in an amount not to exceed $350,000 for installation of a CNG refueling station at their Southeast Yard;
    14. A contract to City of Alhambra in an amount not to exceed $145,839 for up to three natural gas heavy-duty vehicles and expansion of an existing CNG refueling station;
    15. A contract to City of Los Angeles, General Services Department, in an amount not to exceed $350,000 for expansion of an existing L/CNG refueling station at their East Valley Yard;
    16. A contract to City of Palos Verdes Estates in an amount not to exceed $25,000 for one LPG heavy-duty vehicle;
    17. A contract to City of Baldwin Park in an amount not to exceed $50,000 for up to two natural gas heavy-duty vehicles;
    18. A contract to City of Moreno Valley in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
    19. A contract to City of La Quinta in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
    20. A contract to City of La Quinta in an amount not to exceed $100,000 for street sweeping operations;
    21. A contract to City of Redondo Beach in an amount not to exceed $125,000 for up to five heavy-duty alternative fuel transit vehicles;
    22. A contract to City of Santa Monica in an amount not to exceed $600,000 for up to 24 natural gas heavy-duty vehicles;
    23. A contract to City of Inglewood in an amount not to exceed $75,000 for up to three natural gas heavy-duty vehicles;
    24. A contract to City of Culver City in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
    25. A contract to Cathedral City in an amount not to exceed $225,000 for up to two natural gas heavy-duty vehicles and installation of a new CNG station; and
    26. A contract to Cathedral City in an amount not to exceed $100,000 for street sweeping operations.
  4. Approve 11 awards totaling $3,968,000 ($1.728 million from funding originally allocated to this Program and an additional $2,240,000 million in unallocated carryover revenue and/or turn-back funds) under the Advanced Low-Emission Heavy-Duty Natural Gas Solid Waste Collection Engine Program as part of the FY 2006-07 Work Program, as described in this letter, and as follows:
    1. A contract to Palm Springs Disposal Services in an amount not to exceed $96,000 for up to three low-emission natural gas refuse trucks;
    2. A contract to Southern California Disposal in an amount not to exceed $320,000 for up to ten low-emission natural gas refuse trucks;
    3. A contract to City of San Bernardino in an amount not to exceed $480,000 for up to 15 low-emission natural gas refuse trucks;
    4. A contract to Waste Management-Santa Ana in an amount not to exceed $160,000 for up to five low-emission natural gas refuse trucks;
    5. A contract to Waste Management-Dewey’s in an amount not to exceed $256,000 for up to eight low-emission natural gas refuse trucks;
    6. A contract to City of Redlands in an amount not to exceed $160,000 for up to five low-emission natural gas refuse trucks;
    7. A contract to City of Claremont in an amount not to exceed $96,000 for up to three low-emission natural gas refuse trucks;
    8. A contract to Allied Waste Services in an amount not to exceed $1,280,000 for up to 40 low-emission natural gas refuse trucks;
    9. A contract to Culver City in an amount not to exceed $192,000 for up to six low-emission natural gas refuse trucks;
    10. A contract to City of Whittier in an amount not to exceed $32,000 for one low-emission natural gas refuse truck; and
    11. A contract to CR&R, Inc. in an amount not to exceed $896,000 for up to 28 low-emission natural gas refuse trucks.
  5. Approve funding augmentation in an amount not to exceed $900,000 (from unallocated funds and/or turn-back funds) for existing contract #MS07001 with A-Z Bus Sales, Inc. under the CNG Public School Bus Incentives Program, as part of the FY 2006-07 Work Program, as described in this letter.
  6. Allocate $98,845 for programmatic outreach services and approve a two-year contract in an amount not to exceed $98,845 to The Better World Group, including a two-year option clause, under the FY 2006-07 Work Program, as described in this letter.
  7. Allocate $12,680 for website upgrades and approve a contract modification to add $12,680 to existing contract #MS05070 with Haaland Internet Productions (HiP Design) under the FY 2007-08 Work Program, as described in this letter.
  8. Authorize MSRC the authority to adjust contract awards up to five percent, as necessary and previously granted in prior work programs; and
  9. Authorize the Chairman of the Board to execute new, modified and corrected contracts under FYs 2005-06, 2006-07 and 2007-08 AB 2766 Discretionary Fund Work Programs, as described above and within this letter.

Gwenn Norton-Perry
Chair, MSRC

Background

In September 1990 Assembly Bill 2766 was signed into law (Health & Safety Code Sections 44220-44247) authorizing the imposition of an annual $4 motor vehicle registration fee to fund the implementation of programs exclusively to reduce air pollution from motor vehicles. AB 2766 provides that 30 percent of the annual $4 vehicle registration fee subvened to the AQMD be placed into an account to be allocated pursuant to a work program developed and adopted by the MSRC and approved by the AQMD Governing Board.

FY 2005-06 Work Program

The MSRC previously awarded funding to the City of Los Angeles, Environmental Affairs Department, in an amount not to exceed $350,000 for maintenance facility modifications to accommodate natural gas vehicles. The AQMD Board subsequently approved the contract on December 1, 2006 (Item #11). It has since been determined that the contractor should be the City of Los Angeles, General Services Department, and not the Environmental Affairs Department. As part of its monthly Contracts Administrator Report, the MSRC recognized this correction at its August 16, 2007 meeting. Further details are described below in the Proposals section.

FY 2006-07 Work Program

1. Alternative Fuel Infrastructure Funding

As an element of their FY 2006-07 Phase I AB 2766 Discretionary Fund Work Program, the MSRC allocated $3.5 million for the implementation of an alternative fuel infrastructure program. The Alternative Fuel Infrastructure Funding Opportunities Program Announcement, #PA2007-05, provides funds for new as well as upgraded or expanded alternative fuel stations as well as maintenance facility modifications. New publicly accessible stations are eligible for 50 percent of hardware and installation costs up to a maximum of $250,000 to $350,000 depending upon station type. New limited access stations are eligible for 25 percent of costs up to a maximum of $150,000; except that “high volume” limited access stations can receive 50 percent of project costs up to a maximum of $350,000. Upgrades/expansions are eligible for 50 percent of costs up to $150,000 for public access and 25 percent up to $75,000 for limited access. Maintenance facility modifications are eligible for 50 percent of costs up to $50,000. The MSRC’s award combined with any AQMD cost-sharing may not exceed 50 percent of the total project costs. The maximum funding for any one entity cannot exceed 60 percent of the total funding in this work program category. The extended application period for the Alternative Fuel Infrastructure Funding Opportunities Program was October 6, 2006 through May 25, 2007. At its July 19, 2007 meeting, the MSRC considered the remaining applications received under this Program; details are provided in the Proposals section.

2. Local Government Match Program

Under Phase II of the FY 2006-07 Work Program, the MSRC released a $2 million Local Government Match Program Announcement #PA2007-09. Eligible categories include the traditional funding providing dollar-for-dollar match for heavy-duty alternative fuel vehicles up to $25,000 per vehicle and alternative fuel infrastructure with a maximum amount per project of $350,000. However, it also includes a new category to fund street sweeping operations using low-emission alternative fuel street sweepers. The maximum amount per project is $100,000 with an allocation of $200,000 for this eligible category. This new category will be limited to jurisdictions that sweep streets as a documented PM10 control strategy. Funding for all eligible categories will be distributed on a first-come, first-served basis with a geographic minimum per county of $250,000. The Program Announcement included an open application period commencing March 13, 2007 and closing June 29, 2007. At its August 19, 2007 meeting, the MSRC considered requests for funding from 26 applications under this Program; details are provided in the Proposals section.

3. Advanced Low-Emission Heavy-Duty Natural Gas Solid Waste Collection Engine Program

Also under Phase II of the FY 2006-07 Work Program, the MSRC released a $1.728 million Program Announcement #PA2007-10 for the purchase or repower of solid waste collection vehicles with advanced low-emission heavy-duty natural gas engines certified to the 2007 optional 0.2 gram NOx per brake horsepower hour standard. It included a geographic minimum of $256,000 per county and funds would be awarded on a first-come, first-served basis. Applications received the first day are considered equal and funding will be pro-rated if first-day applications exceed the funding target. If each county does not request their full geographic minimum by the closing date, the funds can be used for applications from other counties on a first-come, first-served basis. The Program Announcement application period commenced April 3, 2007, and closed June 29, 2007. At its August 19, 2007 meeting, the MSRC considered requests for funding from 11 applications under this Program; details are provided in the Proposals section.

4. CNG School Bus Incentives for Public Schools

As an element of their FY 2006-07 Phase I Work Program, the MSRC allocated $1 million for CNG school bus incentives for public school districts. The MSRC approved awards of $500,000 each to A-Z Bus Sales and BusWest. These two vendors were previously qualified in response to the MSRC’s Request for Vendor Qualifications in FY 2002-03. As in previous years, school districts are able to purchase full-size CNG buses from the MSRC’s qualified vendors at a discount of $60,000 per bus. Subsequently, the MSRC awarded another $100,000 to A-Z Bus Sales. All funds allocated to this contractor have been expended under its existing contract, #MS07001. At its August 16, 2007 meeting, the MSRC considered another request from A-Z Bus Sales for an additional $900,000 to fulfill new orders; details are provided in the Proposals section.

5. Programmatic Outreach Services

For the last several years the MSRC has retained a consultant to provide programmatic outreach services. The current consultant contract expires October 2, 2007. Consequently, on April 6, 2007, the MSRC released an RFP to solicit proposals for Programmatic Outreach Services for FYs 2007-08 and 2008-09. The selected contractor would assist in promoting the MSRC’s programs as well as provide outreach assistance to current and prospective MSRC contractors. The RFP also provides for an option clause to allow the MSRC to exercise a contract extension for one additional two-year term for the chosen consultant, as prior RFPs and consultant contracts have done. Any additional funding to exercise the option for additional time will be brought forward to the MSRC and AQMD Board for consideration and approval. The target funding for this RFP is $100,000 under the FY 2006-07 Work Program. When the RFP closed on May 15, 2007, one proposal had been received from the current contractor. At its August 16, 2007 meeting, the MSRC considered award recommendations from its Technical Advisory Committee (MSRC-TAC). Further details are described below in the Proposals section.

FY 2007-08 Work Program

The MSRC maintains a website http://www.cleantransportationfunding.org for outreach and assistance to contractors, proposers and others interested in clean transportation. Development of the website was done several years ago by Haaland Internet Productions (HiP Design), and HiP Design continues to provide maintenance and hosting services to the MSRC. The MSRC-TAC’s Administrative Subcommittee monitors the website and periodically evaluates or develops potential ideas for improvements. At its August 16, 2007 meeting, the MSRC considered recommendations from its MSRC-TAC for four primary areas for improvement of the website and the funding required to implement these concepts. Further details are provided in the Proposals section.

Outreach

In accordance with AQMD’s Procurement Policy and Procedure, public notices advertising the solicitations and inviting bids were published in the Los Angeles Times, the Orange County Register, the San Bernardino Sun, and Riverside County Press Enterprise newspapers to leverage the most cost-effective method of outreach to the entire South Coast Basin.

Additionally, potential bidders were notified utilizing AQMD’s own electronic listing of certified minority vendors. Notices of the solicitations was also mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations, the State of California Contracts Register website, and placed on the Internet on AQMD’s website (http://www.aqmd.gov where they could be viewed by making menu selections “Inside AQMD”/“Employment and Business Opportunities”/“Business Opportunities” or by going directly to http://www.aqmd.gov/rfp/index.html). Information was also available on AQMD’s bidder’s 24-hour telephone message line (909) 396-2724.

In addition to the AQMD’s standard practices, flyers announcing the Alternative Fuel Infrastructure Funding Opportunities Program, the Local Government Match Program, and the Advanced Low-Emission Heavy-Duty Natural Gas Solid Waste Collection Engine Program were mailed to nearly 1,800 interested parties on the MSRC’s mailing list. They were also placed on the MSRC’s website at http://www.cleantransportationfunding.org.

Bidders’ Conference

Non-mandatory Bidders’ Conferences were conducted at AQMD headquarters on: October 25, 2006, for the Alternative Fuel Infrastructure Funding Opportunities Program,; February 27, 2007, for the Local Government Match Program; and March 21, 2007, for the Advanced Low-Emission Heavy-Duty Natural Gas Solid Waste Collection Engine Program. A Bidders’ Conference was not conducted for the Programmatic Outreach Services RFP.

Proposal Evaluation and Panel Composition

The MSRC’s Technical Advisory Committee (MSRC-TAC) formed an evaluation subcommittee to review the application received to determine eligibility, using the criteria within the respective solicitations. The MSRC-TAC is a diverse group of individuals appointed by participating members as prescribed in the Health & Safety Code.

Proposals

At its July 19 and August 16, 2007 meeting, the MSRC considered recommendations from its MSRC-TAC and unanimously approved the following:

FY 2005-06 Work Program

As mentioned in the Background section, the MSRC previously awarded funding to the City of Los Angeles, Environmental Affairs Department, in an amount not to exceed $350,000 for maintenance facility modifications to accommodate natural gas vehicles. The AQMD Board subsequently approved the contract on December 1, 2006 (Item #11). It has since been determined that the contractor should be the City of Los Angeles, General Services Department, and not the Environmental Affairs Department. As part of its monthly Contracts Administrator Report, the MSRC recognized this correction at its August 16, 2007 meeting. It was the legal recommendation that the change be approved by the AQMD Board; thus, the MSRC requests AQMD Board approval of the correction of the contractor’s name for this award under the FY 2005-06 AB 2766 Discretionary Fund Work Program.

FY 2006-07 Work Program

1. Alternative Fuel Infrastructure Funding

As mentioned in the Background section, the MSRC allocated $3.5 million for alternative fuel infrastructure under the FY 2006-07 Phase I Work Program. Eligible projects included new as well as upgraded or expanded alternative refueling stations as well as maintenance facility modifications. New publicly accessible stations are eligible for 50 percent of hardware and installation costs up to a maximum of $250,000 to $350,000 depending upon station type. To date the MSRC and AQMD Board have approved three applications totaling $750,000. When the Program Announcement closed on May 25, 2007, an additional 13 applications had been received. At its July 19, 2007 meeting, the MSRC unanimously approved awards to 8 of the 13 applications. The 8 awards total $1,447,688.32 and are as follows:

  1. A contract to Baldwin Park Unified School District in an amount not to exceed $57,500 for a limited access time-fill CNG station;
  2. A contract to County of Riverside in an amount not to exceed $36,358.97 for a limited access CNG station at the Riverside County Fleet Services Rubidoux facility;
  3. A contract to County of Riverside in an amount not to exceed $33,829.35 for a limited access CNG station at the Riverside County Fleet Services Indio facility;
  4. A contract to Cathedral City in an amount not to exceed $350,000 for a public access, high volume CNG station;
  5. A contract to Cathedral City in an amount not to exceed $120,000 for a limited access CNG station plus facility modifications;
  6. A contract to Avery Petroleum in an amount not to exceed $250,000 for a public access CNG station in San Juan Capistrano;
  7. A contract to City of Riverside in an amount not to exceed $350,000 for a public access, high volume CNG station at the City’s Water Quality Control Plant; and
  8. A contract to the California State University, Los Angeles, in an amount not to exceed $250,000 for a publicly accessible hydrogen station.

Of the $3.5 million allocated to this program, the MSRC has awarded $2,197,688.32 based on prior actions coupled with the funding awards above. The remaining funds allocated to this program ($1,302,311.68) were released for use in funding projects in other categories.

2. Local Government Match Program

As mentioned in the Background section, under the FY 2006-07 Phase II Work Program, the MSRC released a $2 million Local Government Match Program Announcement #PA2007-09. Eligible categories include the traditional funding providing dollar-for-dollar match for heavy-duty alternative fuel vehicles, alternative fuel infrastructure, and street sweeping operations using low-emission alternative fuel street sweepers. The Program Announcement included an open application period commencing March 13, 2007 and closing June 29, 2007. At its August 19, 2007 meeting, the MSRC considered requests for funding from 26 applications under this Program. Using $2,738,339 million in unallocated carryover revenue and/or turn-back funds, coupled with the $2 million originally allocated to this Program, the MSRC unanimously approved funding for all 26 applications, as follows:

  1. A contract to City of Riverside in an amount not to exceed $462,500 for expansion of a CNG station and up to 14 natural gas heavy-duty vehicles;
  2. A contract to City of Garden Grove in an amount not to exceed $75,000 for up to three natural gas heavy-duty vehicles;
  3. A contract to City of San Bernardino in an amount not to exceed $350,000 for maintenance facility modifications;
  4. A contract to City of South Pasadena in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
  5. A contract to Los Angeles World Airports (City of Los Angeles) in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
  6. A contract to City of Los Angeles, General Services Department, in an amount not to exceed $350,000 for installation of a CNG refueling station at their Hollywood Yard;
  7. A contract to City of Los Angeles, General Services Department, in an amount not to exceed $350,000 for installation of a CNG refueling station at their Venice Yard;
  8. A contract to County of San Bernardino in an amount not to exceed $250,000 for up to ten natural gas heavy-duty vehicles;
  9. A contract to City of Santa Monica in an amount not to exceed $180,000 to upgrade a natural gas refueling station to include hythane;
  10. A contract to City of Huntington Beach in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
  11. A contract to City of La Habra in an amount not to exceed $75,000 for one natural gas heavy-duty vehicle and expansion of an existing natural gas refueling station;
  12. A contract to City of Los Angeles, General Services Department, in an amount not to exceed $350,000 for installation of a CNG refueling station at their Van Nuys Yard;
  13. A contract to City of Los Angeles, General Services Department, in an amount not to exceed $350,000 for installation of a CNG refueling station at their Southeast Yard;
  14. A contract to City of Alhambra in an amount not to exceed $145,839 for up to three natural gas heavy-duty vehicles and expansion of an existing CNG refueling station;
  15. A contract to City of Los Angeles, General Services Department, in an amount not to exceed $350,000 for expansion of an existing L/CNG refueling station at their East Valley Yard;
  16. A contract to City of Palos Verdes Estates in an amount not to exceed $25,000 for one LPG heavy-duty vehicle;
  17. A contract to City of Baldwin Park in an amount not to exceed $50,000 for up to two natural gas heavy-duty vehicles;
  18. A contract to City of Moreno Valley in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
  19. A contract to City of La Quinta in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
  20. A contract to City of La Quinta in an amount not to exceed $100,000 for street sweeping operations;
  21. A contract to City of Redondo Beach in an amount not to exceed $125,000 for up to five heavy-duty alternative fuel transit vehicles;
  22. A contract to City of Santa Monica in an amount not to exceed $600,000 for up to 24 natural gas heavy-duty vehicles;
  23. A contract to City of Inglewood in an amount not to exceed $75,000 for up to three natural gas heavy-duty vehicles;
  24. A contract to City of Culver City in an amount not to exceed $25,000 for one natural gas heavy-duty vehicle;
  25. A contract to Cathedral City in an amount not to exceed $225,000 for up to two natural gas heavy-duty vehicles and installation of a new CNG station; and
  26. A contract to Cathedral City in an amount not to exceed $100,000 for street sweeping operations.

3. Advanced Low-Emission Heavy-Duty Natural Gas Solid Waste Collection Engine Program

As mentioned in the Background section, also under the FY 2006-07 Phase II Work Program, the MSRC released a $1.728 million Program Announcement for the purchase or repower of solid waste collection vehicles with advanced low-emission heavy-duty natural gas engines certified to the 2007 optional 0.2 gram NOx per brake horsepower hour standard. It included a geographic minimum of $256,000 per county and funds would be awarded on a first-come, first-served basis. When the Program Announcement closed June 29, 2007, a total of 11 applications for new engines had been received. No applications for repowers of solid waste collection vehicles were submitted. Using $2,240,00 million in unallocated carryover revenue and/or turn-back funds, coupled with the $1.728 million originally allocated to this Program, the MSRC unanimously approved funding for all 11 applications, as follows:

  1. A contract to Palm Springs Disposal Services in an amount not to exceed $96,000 for up to three low-emission natural gas refuse trucks;
  2. A contract to Southern California Disposal in an amount not to exceed $320,000 for up to ten low-emission natural gas refuse trucks;
  3. A contract to City of San Bernardino in an amount not to exceed $480,000 for up to 15 low-emission natural gas refuse trucks;
  4. A contract to Waste Management-Santa Ana in an amount not to exceed $160,000 for up to five low-emission natural gas refuse trucks;
  5. A contract to Waste Management-Dewey’s in an amount not to exceed $256,000 for up to eight low-emission natural gas refuse trucks;
  6. A contract to City of Redlands in an amount not to exceed $160,000 for up to five low-emission natural gas refuse trucks;
  7. A contract to City of Claremont in an amount not to exceed $96,000 for up to three low-emission natural gas refuse trucks;
  8. A contract to Allied Waste Services in an amount not to exceed $1,280,000 for up to 40 low-emission natural gas refuse trucks;
  9. A contract to Culver City in an amount not to exceed $192,000 for up to six low-emission natural gas refuse trucks;
  10. A contract to City of Whittier in an amount not to exceed $32,000 for one low-emission natural gas refuse truck; and
  11. A contract to CR&R, Inc. in an amount not to exceed $896,000 for up to 28 low-emission natural gas refuse trucks.

4. CNG School Bus Incentives for Public Schools

As mentioned in the Background section, the MSRC allocated $1.1 million for CNG school bus incentives for public school districts under the FY 2006-07 Phase I Work Program. At its August 16, 2007 meeting, the MSRC considered a request from A-Z Bus Sales for an additional $900,000 in funding. The MSRC unanimously approved augmenting their existing contract, #MS07001, with an additional $900,000 contingent upon receipt of purchase orders and letters of intent to purchase from public school districts. Since all funds originally allocated to this program have been expended, unallocated carryover revenue and/or turn-back funds were used to augment this contract as part of the FY 2006-07 Work Program.

5. Programmatic Outreach Services

As mentioned under the Background section, the MSRC released an RFP to solicit proposals for Programmatic Outreach Services for FYs 2007-08 and 2008-09. Funding under the solicitation was not to exceed $100,000. When the RFP closed on May 15, 2007, one proposal had been received from the current contractor, The Better World Group. At its August 16, 2007 meeting, the MSRC unanimously awarded a contract to The Better World Group in an amount not to exceed $98,845 for programmatic outreach services for a two-year period as part of the FY 2006-07 Work Program. The RFP provides for an option clause to allow the MSRC to exercise a contract extension for one additional two-year term for the chosen consultant, as prior RFPs and consultant contracts have done. Any additional funding to exercise the option for additional time will be brought forward to the MSRC and AQMD Board for consideration and approval at that time.

FY 2007-08 Work Program

As mentioned under the Background section, the MSRC maintains a website http://www.cleantransportationfunding.org, which was designed and is still maintained and hosted by HiP Design on behalf of the MSRC. Four primary areas for improvement of the website have been identified: 1) to add an updatable feature area on the home page; 2) to enhance the subscriber electronic notification systems; 3) to create a new section to highlight the Clean Transportation Policy Report prepared monthly by the MSRC’s Outreach Coordinator; and 4) to develop a proposal upload feature. HiP Design proposed to perform these improvements under its existing contract #MS05070 for a total cost of $12,680. At its August 16, 2007 meeting, as part of the FY 2007-08 Work Program, the MSRC unanimously approved adding an additional $12,680 to HiP Design’s existing contract to conduct this work.

The MSRC requests authority to adjust the funds allocated to each project specified in this Board letter by up to five percent of the project’s recommended funding. The Board has granted this authority to the MSRC for all past work programs. Finally, the MSRC requests the Board authorize the AQMD Chairman of the Board the authority to execute the agreements described in this letter under the FYs 2005-06, 2006-07 and FY 2007-08 AB 2766 Discretionary Fund Work Programs.

Resource Impacts

The AQMD acts as fiscal administrator for the AB 2766 Discretionary Fund Program (Health & Safety Code Section 44243). Money received for this program is recorded in a special revenue fund (Fund 23) and the contracts will be drawn from this fund. These contracts will have no fiscal impact on the AQMD’s operational budget.

Attachment
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