BOARD MEETING DATE: January 4, 2008
AGENDA NO. 3

Execute Truck Fleet Modernization Contracts for the Carl Moyer Program

SYNOPSIS:

On July 7, 2006, the Board approved the release of Program Announcement to solicit projects at a cost not to exceed $6 million under the Carl Moyer Truck Fleet Modernization Program. These projects are evaluated on a first-come first-served basis, and are submitted on a monthly basis to the Board for approval. This action is to execute fleet modernization contracts in an amount not to exceed $505,957 from the Carl Moyer Program Fund SB 1107 Account.

COMMITTEE:

Not Applicable

RECOMMENDED ACTIONS:

1. Authorize the Chairman to execute the following contracts under the Carl Moyer Fleet Modernization Program from the “Year 8” Carl Moyer Program Fund SB 1107 Account:
   1. A contract with O.S.S.Inc. to replace one Class 8, 1980 model year diesel truck (1984 engine) with one Class 8, 2008 model year diesel truck (2007 engine) or newer in an amount not to exceed $65,920.
   2. A contract with Casillas Roll-off Inc. to replace one Class 8, 1989 model year diesel truck (1987 engine), and one Class 8, 1988 model year diesel truck (1987 engine), with two Class 8, 2008 model year diesel trucks (2007 engines) or newer in an amount not to exceed $131,836.
   3. A contract with G & R Transportation Inc. to replace one Class 8, 1989 model year diesel truck (1984 engine) with one Class 8, 2008 model year diesel truck (2008 engine) or newer in an amount not to exceed $93,637.
   4. A contract with AV Equipment Rentals to replace one Class 8, 1987 model year diesel truck (1987 engine), and one Class 8, 1989 model year diesel truck (1989 engine) with two Class 8, 2008 model year diesel trucks (2007 engines) or newer in an amount not to exceed $113,604.
   5. A contract with Santiago Hernandez to replace one Class 8, 1984 model year diesel truck (1984 engine) with one Class 8, 2008 model year diesel truck (2007 engine) or newer in an amount not to exceed $100,960.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

In 2005, a heavy-duty on-road fleet modernization program category was added to the Carl Moyer Program. The Fleet Modernization Program provides financial incentives to replace older high-polluting diesel trucks with newer lower emissions diesel and natural gas trucks. At its February 2006 meeting, the Board set aside $6 million from the “Year 8” funds for the Fleet Modernization Program. In July 2006, AQMD released the Program Announcement, PA #2007-01, to solicit projects for this program.

Proposal

This action is to execute heavy-duty truck fleet modernization contracts to replace pre-1990 trucks with model year 2007 and newer diesel trucks in an amount not to exceed $505,957 from the “Year 8” Carl Moyer Program Fund SB 1107 Account.

Table 1, provides a detailed list of all the projects proposed for funding. These projects were chosen based on the first-come first-served criterion and the cost effectiveness of NOx and PM reductions. GPS units will be installed on these trucks under an AQMD contract with a GPS vendor, and the cost will be reimbursed by the Carl Moyer Program.

Total NOx and PM reductions from the recommended projects are approximately 4.85 tons/year and 0.35 tons/year, respectively. All the recommended award recipients have agreed to complete the recommended projects by June 30, 2008.

Outreach

In accordance with AQMD’s Procurement Policy and Procedure, a public notice advertising the RFP/RFQ and inviting bids was published in the Los Angeles Times, the Orange County Register, the San Bernardino Sun, and Riverside County Press Enterprise newspapers to leverage the most cost-effective method of outreach to the entire South Coast Air Basin. Also, staff has held several public workshops in the South Coast Air Basin, advertised in a trade journal, and has used consultants for outreach purposes.

Additionally, potential bidders may have been notified utilizing AQMD’s own electronic listing of certified minority vendors.  Notice of the RFP/RFQ have been mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations, the State of California Contracts Register website, and placed on the Internet at AQMD’s Web site (http://www.aqmd.gov where it can be viewed by making menu selections “Inside AQMD”/“Employment and Business Opportunities”/“Business Opportunities” or by going directly to http://www.aqmd.gov/rfp/index.html).  Information is also available on AQMD’s bidder’s 24-hour telephone message line (909) 396-2724.

Benefits to AQMD

The successful implementation of the proposed projects will help the AQMD significantly reduce NOx and PM10 emissions in a cost effective and expeditious manner. The vehicles funded under this program will operate many years and will provide long-term emissions reductions.

Resource Impacts

The total project cost of $505,957 for the proposed truck fleet modernization projects will be funded from the “Year 8” Carl Moyer Program Fund SB 1107 Account

Attachment:

Table 1: Proposed Heavy-Duty Truck Fleet Modernization Projects

Attachment
Table 1: Proposed Heavy-Duty Truck Fleet Modernization Projects