BOARD MEETING DATE: June 6, 2008
AGENDA NO. 20

RECOMMENDED ACTION:

Approve the agencies listed in the attachment as prequalified to provide temporary employment services as needed from July 1, 2008, through June 30, 2011.
 

Barry R. Wallerstein, D.Env.
Executive Officer

Background

On February 1, 2008, the Board approved release of RFQ #Q2008-17 to establish a list of prequalified temporary employment services agencies from which temporary employment services can be purchased, as needed, over the next three-year period.

The RFQ covered four major categories of temporary staffing: office/clerical, field/technical, laboratory support, and computer-related services. When temporary staffing is needed, competitive bids are solicited from all prequalified providers listed for the respective job category. Final selection is based on the cost to AQMD, the fit between job skills of temporary personnel available and AQMD's staffing needs, the pay provided the temporary employee, and the ability of the temporary employment services agency to provide any related services that might be needed. If temporary staffing needs arise that cannot be met by any of the prequalified agencies, other agencies may be selected to provide such staffing services.
 

Outreach

In accordance with AQMD’s Procurement Policy and Procedure, a public notice advertising the RFQ and inviting bids was published in the Los Angeles Times, the Orange County Register, the San Bernardino Sun, and Riverside County Press Enterprise newspapers, to leverage the most cost-effective method of outreach to the entire South Coast Basin.

Additionally, potential bidders may have been notified utilizing AQMD’s own electronic listing of certified minority vendors. Notice of the RFQ was mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations, the State of California Contracts Register website, and placed on the Internet at AQMD’s Web site (http://www.aqmd.gov). Information is also available on AQMD’s bidder’s 24-hour telephone message line at (909) 396-2724.

Bid Evaluation

Over 100 notices of the RFQ were mailed out, and 32 proposals were received by the close of bidding at 2:00 p.m., March 4, 2008. Twenty-seven proposals were deemed complete and contained the required documentation specified in the RFQ.

The panel evaluating proposals included a Laboratory Manager, a Technology Implementation Manager, a Human Resources Analyst, and a Senior Administrative Secretary. Of these four panel members, one is African-American and three are Caucasian; three are female and one is male.

The panel evaluated the 27 qualified proposals based on criteria specified in the RFQ, which included organization and thoroughness of the proposal, agency qualifications, demonstrated experience as a temporary employment services provider, and cost competitiveness. In accordance with AQMD policy, additional points were awarded to agencies qualifying as a small business or disabled veteran business, as well as agencies subcontracting with small businesses or disabled veteran businesses.

Of the 27 proposals evaluated, 15 received the required minimum qualifying score of 70% or higher, and those companies are recommended as qualified to provide temporary employment services in one or more of the categories sought, as listed in the attachment. Of the 15 proposals, 11 qualified to receive additional points as a local business, 11 qualified as small business enterprises (SBE), and one qualified as subcontracting with a disabled veteran business enterprise (DVBE).
 

Proposal

Staff recommends approval of the agencies listed in the attachment as prequalified to provide AQMD temporary employment services, as needed, through June 30, 2011.
 

Resource Impacts

There are no direct resource impacts relating to the prequalification of temporary employment services providers. The amount allocated for temporary employment services for each organizational unit is approved by the Board as part of AQMD’s budget process.
 

Attachment

Prequalified Vendor List, Temporary Employment Services Providers.

ATTACHMENT
Prequalified Vendor List

Temporary Employment Services Providers
July 1, 2008 – June 30, 2011