BOARD MEETING DATE: May 2, 2008
AGENDA NO. 9
PROPOSAL:
Issue Purchase Orders for Dedicated-CNG Passenger Vans and Truck
SYNOPSIS:
On January 4, 2008, the Board approved release of an RFQ for the purchase of six dedicated-CNG passenger vans and a truck. Since the lowest quote for vans was less than anticipated, seven vans can be purchased within the amount budgeted. This action is to authorize issuance of purchase orders to procure seven dedicated-CNG passenger vans for the fleet and a dedicated-CNG one-ton crew cab truck for use by building maintenance staff. These vehicles will replace high-mileage vehicles that are more than nine years old and that have costly repair histories. The cost of these purchases would not exceed $310,725, and funds are available in the FY 2007-08 Budget.
COMMITTEE:
Administrative, April 11, 2008, Recommended for Approval
RECOMMENDED ACTIONS:
Authorize the Procurement Manager to execute purchase orders with Hansel Ford Lincoln Mercury for an amount not to exceed $265,475 for purchase of seven dedicated-CNG vans for AQMD’s fleet and with Wondries Fleet Group for an amount not to exceed $45,250 for a dedicated-CNG one-ton crew cab truck.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
To reduce the number of high-mileage, high-maintenance-cost vehicles in the fleet, AQMD budgets annually for replacement vehicles. The current fleet has seven passenger vans and a truck that are no longer cost effective to maintain and repair. The Board-approved RFQ released in January 2008 solicited bids for purchase of six passenger vans and a truck. However, the competitive bid process resulted in a lower-than-anticipated price for vans, and the amount budgeted for replacement vans is sufficient to purchase a seventh needed van replacement.
Proposal
Based on bids received, as shown on the attachment, staff recommends the Board authorize the Procurement Manager to execute purchase orders with the lowest bidders, Hansel Ford Lincoln Mercury, for an amount not to exceed $265,475 for the purchase of seven dedicated-CNG passenger vans, and Wondries Fleet Group, for an amount not to exceed $45,250 for the purchase of a dedicated-CNG one-ton crew cab truck
Resource Impacts
Sufficient funds for the purchase of these eight replacement vehicles have been included in the FY 2007-08 Budget.
ATTACHMENT
COST EVALUATION
RFQ #Q2008-15
| COMPANY | VAN Year / Make / Model |
UNIT COST including tax |
| Hansel Ford Lincoln Mercury / Santa Rosa | 2008 Ford E350 | $ 37,872.98 |
| Wondries Fleet Division / Alhambra | 2008 Ford E350 | $ 39,014.25 |
| Theodore Robins Ford / Costa Mesa | 2008 Ford E350 | $ 41,046.87 |
| A-Z Bus Sales, Inc. / Colton | 2008 Ford E350 | $ 43,905.31 |
| West Covina Motors, Inc. / West Covina | 2007-08 Chevy G2500 | $ 59,754.00 |
| Reynolds Buick Pontiac GMC Trucks, Inc. / West Covina | 2009 GMC TG23406 | $ 62,464.67 |
| COMPANY | TRUCK Year / Make / Model |
UNIT COST including tax |
| Wondries Fleet Division / Alhambra | 2008 Ford F350 | $ 45,209.88 |
| West Covina Motors, Inc. / West Covina | Not stated in bid | $ 64,397.50 |
| Reynolds Buick Pontiac GMC Trucks, Inc. / West Covina | 2009 GMC TC30943 | $ 71,025.25 |