BOARD MEETING DATE: September 5, 2008
AGENDA NO. 25

REPORT:

FY 2007-08 Contract Activity

SYNOPSIS:

This report lists the number of contracts let during FY 2007-08, the respective dollar amounts, award type, and the authorized contract signatory for the AQMD. This report includes the data provided in the March 2008 report covering contract activity for the first six months of FY 2007-08.

COMMITTEE:

Not Applicable

RECOMMENDED ACTION:

Receive and file.
 

Barry R. Wallerstein, D.Env.
Executive Officer

Background

Since FY 1995-96, staff has provided semi-annual reports to the Governing Board on contract activity. This report identifies four categories of contract awards: 1) New Awards – new contracts for professional services and research projects; 2) Other – air monitoring station leases, Board Assistant agreements, or miscellaneous lease agreements that generate revenue, e.g., lease of AQMD space; 3) Sponsorships – contracts funding public events and technical conferences which provide air quality benefits; 4) Amendments – modifications to existing contracts usually reflecting changes in the project scope and/or schedule; 5) Terminated Contracts – Partial Work Performed – modifications to contracts to reflect termination of a portion of work which result in de-obligation of contract funding. The report further specifies under New Awards, which contracts were awarded competitively and which were awarded on a sole-source basis. Within the first four categories, the level of approval (Board or Executive Officer) is indicated.

Summary

Of the 625 contracts and modifications issued during this period, New Awards accounted for 292, Other accounted for 27, Sponsorships accounted for 27, and Modifications accounted for 279. The total value for New Awards was $103,697,348.42. Of this amount $93,884,745.42 or 91% was awarded through the competitive process. The total value of all contracts and amendments for this period was $113,308,651.80 with 310 contracts and amendments totaling $111,554,585.30 approved by the Board and 242 contracts and amendments totaling $1,754,066.00 approved by the Executive Officer. This does not include modifications for termination with partial work completed which is addressed below. Of this latter amount $571,427.00 representing 23 contracts was for Board Member Assistant contracts as approved by the Board’s Administrative Committee; $220,317.00 representing 18 contracts was competitively bid; $371,163.00 representing 18 contracts was sole sourced in the areas of litigation/legal services ($40,000.00), technical consulting ($204,450.00), and miscellaneous ($126,758.00); $870.00 representing 4 contracts for Air Monitoring Site leases, $249,500.00 representing 27 contracts was for sponsorships in advanced technologies and community and business outreach; and $340,789.00 representing 152 contracts was for contract modifications for extensions of time or additional budgeted services from previously approved vendors. Contract terminations with partial work completed numbered 73 during this period and de-obligated a total of $7,469,505.74.

Attachment (XLS, 217k)

Contract Activity Report for the period July 1, 2007 through June 30, 2008.